Job Description

ADMINISTRATIVE ASSISTANT/SECRETARY/RECEPTIONIST

What You'll Be Doing:

• Responsible for greeting visitors. Maintains visitor sign-in book.
• Answers incoming calls, screens callers and directs calls accordingly. May take and relay messages as necessary.
• Maintains the Corporate Directory. Updates phone numbers and location of the staff, and distributes updated contact list bi-weekly.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor.
• Receives and logs incoming parcels and takes care of outgoing parcels.
• Receives, sorts, and distributes mail.
• May coordinate physical space requirements for the assigned unit. Initiates requests for corporate IT assets and coordinates delivery to employees.
• Maintains and updates information on Safety and Employment/Labor Relations bulletin boards.
• Acts as Emergency 999 Desk Respondent.
• Encourages safe and secure work environment and practices.
• Adheres to corporate security standards and policies.
• Coordinates office supply order and distribution.
• Coordinates conference room schedules.
• Personally assists coordination of Program Director's Calendar
• Coordinates and/or schedules any special conference room requests (i.e. projectors, video teleconferencing, easels, catering, etc).
• Maintains appearance of conference rooms/break areas/common areas.
• Processes OCR's (Online Check Requests) for vendor invoices and submits for payment.
• Attends scheduled facility team meetings and assists with facility project work.
• Carries a birthday calendar log for company staff and client staff.
• Take meeting minutes from time to time in non-technical meetings and distributes to the team
• Perform other responsibilities associated with this position as may be appropriate.