Job Description

Role & Responsibilities

MENAT Management Support

• Coordinate visa & travel arrangements and accommodation requirements for meetings inside and outside the country
• Manage and submit travel and routing activity expenses
• Handle general management PO\'s from creation to invoicing and closing
• Research and collect information
• Assist with all budget activities, including accounting
• Help implement new programs, procedures, methods, and systems
• Responsible for preparation of confidential documents and reports
• Manage Ad-hoc projects, if any, as directed by manager

Travel and Logistics

• Liaise with corporate travel agency for travel arrangements of team members & customers attending any event
• Liaise with local embassies, consulates (whenever applicable)
• Generate room listing
• Coordinate with hotels, agencies, tour operators, and other relevant vendors

Indirect Procurement

• Liaise with vendor/service provider to gather required information to setup vendor in SAP
• Ensure all documentation and dealings with vendors are in accordance with compliance
• Securing cost efficiencies by negotiating and obtaining preferential rates with suppliers
• Handle full cycle of payment management with vendors (including scanning and submitting invoices for payments processing) and act as primary point of contact on event payment/expenses
• Follow up on goods & services delivery status and close PO\'s in SAP.
• Create payment request form (PRF) where PO is not required

General Administration

• Filing and storage management
• Ensure all documentation is as per compliance and audit standards.
• Managing event budgets
• Follow up with senior team members, other stakeholders, and other colleagues to support success of work
• Anticipate and perform administrative duties to meet requirements and perform any other necessary support designated by the leadership team

Required skills and qualifications

• Proven administrative experience
• Strong written and verbal communication skills
• Strong time-management skills, multitasking ability, and attention to detail
• Aptitude for learning new software and systems
• Discreet & Comfortable handling confidential information
• Professional Discretion, Polite and Flexible demeanor