Administrative Assistant
Primary Duties and Responsibilities:

• 
  Responsible for providing welcoming environment by greeting visitors/guests, addressing visitor’s questions, needs and direct them to designated staff.
• Operate standard office equipment on regular basis, including fax machine, photocopier, and computer. Entails answering phone calls and fielding them accordingly.
• Keep detailed and accurate records of visitor’s requests, sort and distribute incoming mail.
• Arrange for in house events, organize meetings, manage the scheduling of the two meeting rooms, and ensure they are setup with the necessary equipment.
• Manage the office petty cash, conferring with the accounting department to review receipts, reimbursement request. to help make payments, process incoming invoices, reconcile and verify receipts.
• Manage the local transportation requests from the staff, arrange the trips, and maintain the drivers log, review with the invoices provided by the transportation companies.
• Manage office supplies stock (kitchen supplies, stationary), including checking inventory, place orders, and prepare regular reports on office expenses.
• Book travel arrangements for the staff, and answer employees’ quires concerning the hotel reservations.
• Respond to staff questions and address their concerns.
• Perform other duties as assigned.
  
  Required Qualifications:

• University degree in related field.
  
• 2-4 years of relevant work experience providing similar support, preferably in an international office environment.
• Experience working on a USAID project is a plus.
• Proficient with computer applications (Excel, Word, and PowerPoint).
• Excellent written and communication skills as well as interpersonal skills.
• Excellent active listening and communications skills, a friendly and outgoing nature able to support a large and international team of professionals.
• Attention to detail is essential.
• Well organized, strong analytical skills, innovative, and demonstrated personal initiative.

Project Overview and Role: USAID’s Trade Reform and Development in Egypt (TRADE) project builds on decades of U.S. investments in Egyptian businesses and economic policy with the aim of substantially increasing Egyptian exports from Small and Medium Enterprises (SMEs). The TRADE project focuses on six selected sectors: engineering products, food processing, home textiles, ready-made garments, chemicals, and building materials. Through the project, USAID works with the Government of Egypt to improve the trade and investment policy environment and reduce barriers to trade. USAID also partners with business associations and export councils to strengthen the trade services ecosystem for small- and medium-sized exporters, as well as with private companies to help them access new international markets to increase export sales. TRADE tackles many trade and investment-related issues to sustainably increase Egyptian exports and drive economic growth. Company Overview: About Palladium - Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world's most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people's lives. Equity, Diversity & Inclusion - Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status. Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss. Safeguarding - We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.