Job Title

Administrative Assistant

Business

Lubricants Marketing

Job Purpose

To assist the Manager / Supervisor with all documentation functions, communication, processing, record keeping, organizing, scheduling and to provide full administrative support.

Principal Accountabilities

• Document control - Preparation of all marketing documents and ensure receipt of the same after signature (approvals, new account opening, inter-office memos, etc).
• Organize and maintain departmental files- ensure all documents are placed in the respective files and open new files and periodically take out the dormant files.
• Schedule meetings and prepare minutes of meetings
• Create and manage all types of correspondences such as; memos, marketing materials, normal faxes, etc.
• Prepare PRs, travel requests for department in Oracle and send it for necessary approval.
• Liaise with ENOC for the Purchase Orders and forward the same to Accounts section.
• Assist in preparation of fairly complex reports / documentation (often technical in nature) as required such as Department Score Cards.
• Follow-up with other department for purposes of information gathering, and maintain training and orientation records
• Coordinates conferences/events/activities e.g. arrange venues, hotel booking, etc. and requirements for marketing programs, events, and internal meetings
• Effective use of CCS systems for timely response to customer queries and generate reports as required
• Acts as lead worker in a variety of office functions
• Support other admin functions as and when required

Additional Principal Accountabilities

Experience

• High School or Diploma
• 0- 3 years of experience in a similar secretarial/administrative role.
• Very good communication skills in Arabic and English.
• Knowledge of other languages will be advantageous.
• Proficient in MS Office applications

ENOC