Administrative Assistant
Dubai, United Arab Emirates
Job Description
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- Serve as primary contact for parent liaison.
- Answer and direct phone calls to the appropriate department.
- Organize and schedule meetings and appointments with designated personnel.
- Maintain contact lists, prepare and distribute correspondence memos, letters, faxes and forms.
- Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system.
- Order office supplies, book travel arrangements, submit and reconcile expense reports.
- Provide general support to visitors especially parents. Provide information by answering their questions and requests.
- Administrative assistants need to work with admissions and finance.
- Develop administrative staff by providing information, educational opportunities and experiential growth opportunities.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to team effort by accomplishing related results as needed.
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers. Prepare letters and emails on behalf of other office staff.
- Complete cover on the reception desk.
- Maintain computer and manual filing systems & handle sensitive information in a confidential manner
- Take accurate minutes of meetings.
- Reply to email, telephone or face to face enquiries.
- Develop and update administrative systems to make them more efficient & resolve administrative problems.
- Receive, sort and distribute the mail. Answer telephone calls and pass them on.
- Manage staff appointments. Oversee and supervise the work of junior/support staff when required.
- Greet and assist visitors to the school office.
- Perform other relevant duties as assigned.
- Preferred 1 year of experience in a relevant position
- Capable of multitasking, can learn immediately and able to deliver efficient result.
- Having initiative and with good organizational skills.
- Must be able to work independently or as part of a team.
- Dubai: Reliably commute or planning to relocate before starting work (Required)
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Job Detail
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Job IdJD1515086
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned