Administrative Assistant
Dubai, United Arab Emirates
Job Description
What You Will Do
Minimum Qualifications High School Diploma or equivalent Intermediate proficiency in MS Office (Outlook, Excel, PPT) Immigration sponsorship is not available for this position Preferred Qualifications Bachelor\xe2\x80\x99s degree 1 year of administrative experience Ability to successfully manage multiple, competing priorities to meet deadlines Excellent verbal and written communication skills, with a strong customer service focus Organizational skills and attention to detail Ability to anticipate needs, be resourceful, and use sound judgment and tact Critical thinking, analytical, and problem solving skills Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff Ability to work independently, as well as collaborate in a team environment Reliability, flexibility and approachability Process oriented, adaptable, reliable, flexible and approachable
Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
Pull reports and information from Ecolab systems
Calendar management across time zones
Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
Coordinate domestic and international travel arrangements including processing of visas for international travel
Provide support with HR related items including hiring, on-boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
Exercise judgment and make decisions to promote smooth workflow and prioritization
Ensure that internal and external client demands are met
Create, organize and manage various SharePoint sites and shared drives
Minimum Qualifications High School Diploma or equivalent Intermediate proficiency in MS Office (Outlook, Excel, PPT) Immigration sponsorship is not available for this position Preferred Qualifications Bachelor\xe2\x80\x99s degree 1 year of administrative experience Ability to successfully manage multiple, competing priorities to meet deadlines Excellent verbal and written communication skills, with a strong customer service focus Organizational skills and attention to detail Ability to anticipate needs, be resourceful, and use sound judgment and tact Critical thinking, analytical, and problem solving skills Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff Ability to work independently, as well as collaborate in a team environment Reliability, flexibility and approachability Process oriented, adaptable, reliable, flexible and approachable
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Job Detail
-
Job IdJD1492118
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationDubai, United Arab Emirates
-
EducationNot mentioned