Administrative Assistant
Dubai, United Arab Emirates
Job Description
Duties & Responsibilties
- Receive and assist visitors and telephone callers, referring them to the supervisor or other offices as appropriate. Deal with challenging student interactions in a professional and diplomatic manner, and maintain a calm and courteous office environment at all times. Handle complaints and conflicts diplomatically to diffuse potentially volatile situations as required.
- Provide administrative support for the student conduct management process that includes contacting the student, scheduling a meeting or hearing, managing student correspondence, maintaining a report of student conduct violations and referrals, and managing the intake of student complaints, appeals, and grievances.
- Manage the day-to-day activities of the office; maintain files, telephone and mailing lists, and necessary office supplies; monitor office expenditures to assure purchases are within budget.
- Initiate and process forms such as purchase orders, requisitions, travel forms, printing requests, and travel expense reimbursements. Attend to travel arrangements for the divisions as requested.
- Prepare divisional reports, board reports and grant reports as needed, within established deadlines.
- Maintain the Dean\xe2\x80\x99s calendar, keeping current with various appointments and meetings, reserving conference rooms and making other necessary arrangements including organizing materials, sending out meeting notices, and coordinating catering details.
- Prepare minutes, formal reports, and other documents for internal and external groups and organizations in which the Deans are involved. Serve as the recorder and minute taker for the Campus Life Committee and the Diversity, Equity and Inclusion Committee.
- Work with Disability Services staff to handle activities related to intake of students such as receiving confidential documentation, scheduling student appointments, and follow-up phone calls.
- Evaluate all incoming correspondence to determine which matters require the Dean\xe2\x80\x99s immediate attention.
- Assist with various special events, activities, assignments and projects as assigned including the Annual Academic Awards Ceremony, Commencement, and New Student Orientation.
- Maintain confidentiality in all matters related to the Dean including organizational plans, student conduct and related matters, salary and benefits, and personnel matters.
- Collaborate with the Security Department in contacting students regarding Lost & Found items.
- Perform other job-related duties as assigned.
- Dubai: Reliably commute or planning to relocate before starting work (Required)
- administrative assistant: 1 year (Preferred)
- Arabic (Preferred)
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Job Detail
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Job IdJD1484935
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationDubai, United Arab Emirates
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EducationNot mentioned