Job Description

Job Title Administrative Assistant

Description

Charles Guan FZCO is one growing organization in business of Home Automation, always create better design, better technology integration, better user experience.

We're seeking a quick learner with strong listening and negotiating skills, and someone with presence who can showcase our company in a compelling way.

The ideal candidate will be optimistic, friendly, helpful, and proactive. They will take initiative to research issues, learn new things, and solve problems on their own; they will be ethical, trustworthy, and reliable. They will be good with numbers, summarizing information, and analyzing situations in order to act appropriately.

Responsibilities and Duties

• Provides administrative support to ensure efficient operation.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Answer and direct phone calls
• Organize and schedule appointments
• Write and distribute emails, correspondence memos, letters, faxes, and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Answer phones and direct calls between offices
• Provide general support to visitors
• Act as the point of contact for internal and external clients

Qualifications and Skills

• At least 3-5 years' experience within a similar role

• Excellent verbal and written communication skills

• Proficiency with commonly used business software applications and systems

• Strong understanding of Microsoft Office, with extensive understanding of PowerPoint, Word, Outlook, and Excel.

• Ability to think and act independently, anticipate needs, and move work forward with minimal supervision

• Organizational skills including the ability to prioritize workload to meet deadlines

• Upbeat positive attitude

• Ability to multitask and perform under pressure

Job Type: Full-time

Salary: AED4,000.00 - AED5,000.00 per month

COVID-19 considerations:
Social distance, face musk, vaccine

Experience:

• administrative assistant: 5 years (Preferred)
• Dubai working: 5 years (Preferred)

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