Job Description

Job Title Administrative Assistant

Description

Administrative Assistant - (Dubai)

LogRhythm is seeking an Administrative Assistant to join the team at our Dubai office. The Administrative Assistant will support our VP of Regional Sales and play a key role in enhancing the efficiency and effectiveness of the team. Successful candidates will be able to work independently with little supervision and should be experienced in handling a wide range of tasks. He or she is exceedingly organized, resourceful and personable.

Main Duties: * Provide high level administrative support for IMETA Sales VP's & Regional Sales and Regional SE Directors

• Managing onboarding of new hires / offboarding of leavers
• Liaise with local PRO company as needed
• Calendar management and meeting planning /coordination for IMETA Sales VP
• Capture actions in IMETA sales team meetings
• Travel bookings assistance for iMETA team
• Schedule hospitality for prospect, partner and customer events
• Manage Sendoso for IMETA sales team
• iMETA POs & invoice approvals
• Courier bookings for Sales Engineering, Marketing & IT (as required) and outgoing mail.
• Incoming mail distribution.
• New starter, special birthdays, baby gifts co-ordination.
• Assist with other projects on an as needed basis.
• Independent screening of telephone calls and appointments, manage IMETA sales inbox
• Coordination of time sensitive contracts/purchase orders as needed
• Special projects and support for sales events, QBRs.
• US Exec Travel/meeting assistance while in IMETA
• Assist with health & wellness and office events.
• Ensure adherence with company travel and expense policies.

Facilities related duties 10-15% * Answering and forwarding calls in an amiable and professional manner.

• Serve as first point of contact with visitors, customers, and employees: answer questions and direct parties to appropriate persons/areas.
• Responsible for overall presentation of the building, ensuring cleanliness and organization of shared office areas, including the reception and kitchen.
• Handle catering for lunch meetings, interviews, trainings, board meetings, etc.
• Ordering of office supplies.
• Responsible for Health & Safety reviews, including First Aid & Fire safety compliance.
• Liaise with Cleaning & Maintenance Contractors.
• Facilities Management including management of contractors relationships.

Requirements * Fluent in Arabic and English

• Minimum of one-year related experience within an office setting is essential. Previous receptionist, administrative, hospitality, operations, customer service orientated roles preferred.
• Ability to work between 9.00am - 5pm with occasional overtime as needed - 8am if we return to training in house or have visitors arriving early.
• Very flexible in terms of ability to remain organized, yet able to easily shift priorities when required.
• Experience of front of office/reception "you may be the first person someone meets from the business".
• Demonstrated ability to maintain confidential information.
• Customer service oriented.
• Strong written and verbal communications skills.
• Excellent telephone manner.

LogRhythm is proud to be an equal opportunity employer. We are committed to equal opportunity regardless of race, colour, ancestry, religion, gender, gender identity, genetic information, parental or pregnancy status, national origin, sexual orientation, age, citizenship, marital status, disability, or Veteran status.

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