Administrative Assistant
Abu Dhabi, United Arab Emirates
Job Description
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Job Title: Administrative Assistant
Posting Date: 16 Jan 2024
Requisition ID: 1640
Company: NAWAH
Location: Abu Dhabi, Abu Dhabi, AE
Employment Type: Regular Employee
Seasonality Classification: 4 Unit Steady State
Job Purpose
Employee Group: Only for UAE Nationals
To provide a complete administrative services to the Director/ Manager including office management, time management, corresponding, calendar management, logistics management, office supplies and clerical responsibilities.
Key Activities, Responsibility & Accountability
Activity:
Administrative Support
Responsibilities and Accountabilities:
Stakeholder Engagement
Responsibilities and Accountabilities:
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality Management
Administrative Support
Responsibilities and Accountabilities:
- Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel and obtain additional information where necessary.
- Provide a time management/ diary service on behalf the Director/ Manager in order to ensure effective time usage and to avoid conflicting schedules.
- Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
- Assist the Director/ Manager in preparing presentations, graphs, and statistics in order to ensure they are fully prepared for their meetings.
- Organize and oversee all aspects of meetings held by the Director/ Manager including venue arrangements, invitations, memos, reports and minutes of meetings.
- Observe and apply strict levels of confidentiality and discretion in all matters related to the performance of role in order to ensure that the Director/ Manager (and as an extension Nawah\'s) intellectual property is guarded at all times.
- Coordinate travel arrangements with travel coordinators for the Director/ Manager.
- Act as a Subject Matter Expert (SME) on travel and expense policies and procedures including use of Human Resources Management System (HRMS) system.
- Process invoices on behalf of the Director/ Manager in liaison with the procurement and finance team ensuring compliance with Nawah\'s procurement and finance procedures.
- Produce various forms of documentation such as reports, presentations, memos and e-mails as required by the Director/ Manager to ensure that well written, consistent, accurate and timely documentation originates from the Director/ Manager.
- Arrange office supplies and stationary needed by the Division/ Department and ensure their availability at all times.
Stakeholder Engagement
Responsibilities and Accountabilities:
- Practice and encourage open and effective communication internally and externally in order to build and nurture effective working relationships.
The incumbent is expected to perform standard activities as per attachments 4 & 5 in the procedure (relating to Health, Safety and Environment, Security and Business Continuity, People Management, Excellence and Quality Management
Responsibilities & Accountabilities (contd.)
N/A
N/A
Professional Certifications
Minimum
Not required
Preferred
N/A
Not required
Preferred
N/A
Qualifications
Minimum
Language Proficiency:
Preferred
English: Fluent
Language Proficiency:
Preferred
English: Fluent
Experience
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Job Detail
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Job IdJD1632834
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned