Description

Administrative Assistant

First Abu Dhabi Bank (FAB) Al Qurm Business Park, Abu Dhabi, United Arab Emirates

Full-time

Division: Investment Banking Group

Sub Division: Global Corporate Finance

Company Description

First Abu Dhabi Bank is an inclusive environment where each person values the experiences, perspectives, ideas and beliefs of others. We\'re in a unique position to learn from all our colleagues, combining international experience with deep cultural knowledge and local

expertise. At FAB, you\'ll have the support of your team and a strong relationship with your line manager, who will trust you with responsibility and recognize your good performance. As we embrace different ways of seeing the world, listening to each other and respecting

different viewpoints, we grow stronger together.



Job Purpose:

To provide support to the GCF teams by performing relative office management and administrative duties to ensure smooth operations.

The job holder will also support client enquiries, liaise between clients and seniors of the GCF team as well as maintain good co-ordination between HO and other offices.

Key Accountabilities:

Administration

Responsible for smooth day to day operations and the creditability of all outputs provided to GCF. This will include all aspects of IT support, the general working environment re office equipment of GCF.

Undertake all executive support work required by GCF to help discharge their duties efficiently and effectively.

First point of contact for all enquiries relating to administrative and support matters within GCF.

Maintain daily appointments, receive clients and ensure that they are comfortable while waiting to meet team members.

Initiate and manage all general business correspondence e.g. emails, letters, reports, legal documentation, faxes (if any). Control and manage the distribution of all business sensitive or confidential material for GCF.

Prepare presentations and supporting papers to support delivery of information required. Undertake additional responsibilities from GCF to support in their day-to-day work relating to client mapping. Develop and build purposeful working relationships between Dubai Office and Head Office departments.

Support completion of all information required to support the annual budget process for GCF.

Booking of hotels, flights, transport, travel plan itineraries for overseas and local business trips of GCF.

Undertake any special projects for GCF.

Policies, Systems, Processes, and Procedures

Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

MIS and Reports

Provide input to the preparation of timely and accurate statements and reports to meet GCF team\'s requirements, policies, and standards.

Specific Accountability

Manage GCF specific industry and/or client event including but not limited to IMF, SIBOS. This includes travel arrangement and appointment & calendar management

Liaise with relevant internal stakeholders and support GCF to ensure logistics of aforementioned events are smooth and conducive to productive business meetings.

Qualifications

Minimum Qualification

Secretarial Diploma or similar job-based qualification.

Knowledge, Skills, and Attributes:

Good working experience track record

Excellent inter-personal and communication skills (both written and oral)

Excellent planning and organizational skills to meet deadlines at all times.

Excellent event management track record

Well versed with computer related skills and knowledge of other office equipment

Confident and must have the ability to work without supervision.

Ability to address client enquiries and to receive VIP clients.

Minimum Experience

5 years of experience in an administrative role supporting senior executives

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