Administrative Assistant
Job Description
?Respond appropriately to e-mail, phone, walk-ins and written inquiries from internal and external customers and proactively ensure through communication that proper delivery of the request is meet through the standard and policies of the Company. ?Proper escalation of calls and convey to the designated person ?Logging and keeping of records of queries ?Preparing Minutes of the meeting ?Resolve administrative problems and inquiries ?Schedule and coordinate appointments and travel arrangements for facilities Mobile teams ?Maintain office supply inventories ?Coordinate maintenance of office equipment ?Communicate effectively and professionally with vendors regarding materials, quotes, scheduling, delivery, etc. ?Keeping and Updating all records for LPO/Invoices/Clients' Database/AMC Contracts/Vendors/Service Reports/Materials and others ?Filing, scanning, binding and printing of specific documents ?Update reports on regular basis or/and as requested by the management. ?Sending invoices and make follow up calls to Clients on pending payments ?Monitor all AMC Contract expiry dates and due payments and coordinate with appropriate department to execute and complete the works. ?Make monthly maintenance reports for smaller maintenance contracts within the company. ?Update in the CAFM system provided the company.
Benefits
Salary
Skills Required
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Job Detail
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Job IdJD1480691
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationAbu Dhabi, United Arab Emirates
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EducationNot mentioned