Job Description

Description

Administrative Assistant

We harness the power of innovation so that you can change the world and help our customers solve their most complex challenges

Req #: R133560

Location: AE - Abu Dhabi

Category: Accounting/Finance/Administration

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Parsons is looking for an amazingly talented Administrative Assistant to join our team! In this role you will get to perform on a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the group assigned.

What You'll Be Doing:

Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed.

Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections.

Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken.

Originates correspondence and reports not requiring the personal attention of immediate supervisor.

May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.

May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.

May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.

May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.

May work closely with immediate supervisor in tracking timeliness of performance appraisals and preparing documents related to personnel actions.

May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.

Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

High school diploma (or equivalent) and typically 5+ years of relevant work experience.

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.

Ability to analyze and revise operating practices to improve efficiency.

Detail oriented and comfortable working in a fast-paced office environment.

Exceptional oral and written communication skills.

Working knowledge of MS Office and related word processing, spreadsheets, and database software.

What Desired Skills You'll Bring:

Highly organized, pro-active and can work with minimal supervision.

Proficiency in the use of Aconex is preferred.

Minimum Clearance Required to Start:

Not Applicable/None

Parsons is an equal opportunity employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran.