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Key Job Responsibilities

• Will be closely working with Head of GFM and manage entire office system operations in terms documentation and communication.
• Administrative Support: Providing administrative support to the Facilities Management department, which may include tasks such as managing schedules, coordinating meetings, handling correspondence, and maintaining records.
• CAFM & Reports management: capable of using (get trained on CAFM software) to ensure all facilities management related data transactions are happening in CAFM by all the business units such Planned
• Preventive maintenance, reactive maintenance, and emergency tasks. Ensure to complete reports by the end of the month to all the clients with concurrence of Facilities Engineer and Facilities Manager.
• Preparing reports on key performance indicators (KPIs), operational metrics, and other data relevant to facilities management. These reports may be used for decision-making and performance evaluation.
• Facility Coordination: Assisting Facilities Engineer in the coordination of various facility-related activities. Such as preparations IOM and assisting internal stake holders in communication, tracker, and records management.
• Budget Management: Assisting Facilities Engineer in budget planning and monitoring facility-related expenses, such as maintenance and supplies. This includes tracking expenditures and helping to ensure that costs are within budget.
• Data Management: Maintaining databases and records related to facility management, including equipment inventory, maintenance schedules, and service contracts.
• Communication: Serving as a point of contact for both internal and external stakeholders, including employees, management, vendors, and service providers. Effective communication is essential for addressing facility-related issues and requests.
• Compliance and Regulations: Ensuring that the facility and its operations comply with relevant regulations, safety standards, and legal requirements. This includes keeping records and documentation up to date.
• Problem Solving: Addressing and resolving issues related to facility management, such as equipment malfunctions, security breaches, or safety concerns.
• Efficiency Improvement: Identifying opportunities to improve the efficiency and effectiveness of facility management processes and suggesting strategies for cost savings.
• Team Support: Collaborating with other members of the Facilities Management team and providing support as needed. Maintain T&A details to ensure proper utilization of operatives.
• The specific duties and responsibilities of an FM Administrative Executive may vary depending on the organization\'s size, industry, and the complexity of its facilities. In larger organizations, the role may be more specialized, while in smaller organizations, it may encompass a broader range of responsibilities. Overall, the role is crucial for ensuring that an organization\'s facilities are well-maintained, efficient, and compliant with regulations.

Education Qualification, Work Experience & Skills

• College graduate, university or other certifications will be an advantage.
• 1-2 years of experience in UAE.
• The specific duties and responsibilities of an FM Administrative Executive may vary depending on the organization\'s size, industry, and the complexity of its facilities.

About Us: One of the largest business conglomerates in the UAE, the Galadari Brothers Group is driven by ambition, values and boundless experience, engaging in new ventures and maintaining its position as a significant business market player that channels over 40 world-renowned brands and over 5,500 employees from 30 different nationalities. For more than 50 years, Galadari Brothers Group has been leading business sectors such as Heavy Equipment, Automobiles, Food & Beverages, Media, Industrial Construction, Real Estate and Hospitality & Travel.

About the Team: Galadari Facilities Management caters to all FM deliverables for the Group, across its Business entities including Real Estate in the UAE. It will play a pivotal role in looking at Hard FM, Soft FM, security, housekeeping, systems aspects aligned with a TFM methodology and CAFM technologies for all assets and associated vendors

Galadari Brothers