Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate. By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day
Overview of the role To work within Tier 2 Aftersales office supporting the business on a range of administrative activities, report and presentation creation, management and tracking of assets, vehicle fleet management, executive management support, travel organisation, system submissions, new starter processing, uniforms, and other related Admin related activities to maximise efficiency of operational teams. Able to work under own initiative and within guidelines set and to prescribed reporting timescales on various parameters are key.
What you will do

• Provide support to Tier 2 Operations Team. Coordinating office activities and operations to improve efficiency and compliance to company policies
• Organise and manage the Tier 2 Auto Centre consumable requirements, stationery, and Staff Uniforms, including distribution to branch operations as per requirements.
• Create and update records, databases and key operational logs on items such as vehicle fleet, site assets and personnel details
• Conducting employee orientation and facilitating newcomers joining formalities.
• Provide support to book travel and manage meeting diaries
• Create purchase order or raise Capex to obtain necessary approvals
• Liaise with other internal departments to ensure timely submission or follow on key projects and documentation

Required skills to be successful

• Proven experience as an office administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Excellent organizational skills with an attention to detail

About the Team

• The role reports to the Tier 2 Director and will have no reportees

What equips you for the role

• 2-3 year administration experience, preferably in the automotive industry
• Proficient in in MS Excel, PowerPoint and Visio
• Strong planning, organizing skills, with good attention to detail
• Experience with SAP

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world’s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.