Job Description

Role Overview

The Admin / Office Manager / Receptionist is responsible for ensuring the smooth day-to-day functioning of the office. This role combines front-desk responsibilities with general administration, office coordination, vendor management, and basic operational support.

The position requires a professional, organised, and proactive individual who can handle multiple tasks efficiently while serving as the first point of contact for visitors and callers.

Key Responsibilities

Front Desk & Reception

Act as the first point of contact for visitors, clients, and guests Greet visitors professionally and ensure a positive first impression Answer, screen, and direct incoming calls and emails Manage meeting room bookings and assist with meeting arrangements
Office Administration

Maintain office records, files, and documentation (physical and electronic) Handle incoming and outgoing mail, couriers, and deliveries Manage office supplies and stationery; monitor stock and place orders as needed Coordinate with building management for office access, maintenance, and facilities
Office Management & Coordination

Oversee day-to-day office operations and ensure the office runs efficiently Liaise with vendors and service providers (IT, cleaning, pantry, maintenance, etc.) Assist in onboarding and offboarding of employees (access cards, seating, basic setup) Maintain office policies, procedures, and basic operational checklists
Administrative Support

Provide general administrative support to management and team members Assist in scheduling meetings, calendar coordination, and travel arrangements Support basic HR and finance tasks such as document collection, invoice tracking, and filing Maintain confidentiality of company and employee information
Key Skills & Competencies

Strong organisational and multitasking skills Professional communication and interpersonal skills Attention to detail and ability to work independently Basic proficiency in MS Office (Word, Excel, Outlook) Ability to handle sensitive information with discretion Pleasant, courteous, and client-facing demeanor

Qualifications & Experience

Bachelor's degree or diploma preferred (any discipline) 2-5 years of experience in an administrative, office management, or receptionist role Prior experience in a professional services, corporate, or regulated environment is an advantage Familiarity with UAE office practices is preferred

Working Conditions

Full-time, office-based role Standard working hours as per UAE Labour Law
Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED10,000.00 per month