Job Description

For our client, a multinational manufacturer of aesthetics & physiotherapy devices, we are looking for an experienced Admin & HR Coordinator. This role will lead all tasks related to office management at the company's factory located in the Jebel Ali Free Zone, and oversee administrative functions to support business operations.
At DNA Recruitment, we carefully review all applications and aim to contact every suitable candidate within max. 5 working days. If you don't hear from us, please consider your application unsuccessful on this occasion.
Admin & HR Coordinator - Job Responsibilities:
Administrative Oversight:

• Manage day-to-day office operations in the factory.
• Ensure smooth and efficient administrative support to the management.
• Monitor and streamline administrative processes for increased efficiency.
• Oversee the management and scheduling of executive calendars, meetings, and events.
• Handling travel arrangements.
• Ensure timely handling of executive communications, including emails, phone calls, and reports.
• Processing invoice.
• Handling customs clearance.

HR tasks:

• Preparation/ drafting and management of staff employment contracts.
• Health insurance: registration of the employees and renegotiate every year the contract and coverage.
• Time and attendance management (holidays, sick leave, and other absences).
• Payroll: prepare and send the payroll and verify the payslips.
• Visa renewal: for the employees who need a Visa.
• Recruitment activities.
• Training and development of the employees.
• Internal HR projects and processes. To be able to participate in the internal HR processes and other HR related projects.
• Employee Relations & Support: Act as the primary HR contact for employees, fostering strong relationships, addressing concerns, and ensuring timely responses to queries.
• HR Policy & Compliance: Drafting the required SOPs related to HR. In addition, implement and monitor adherence to HR policies, manage grievances and disciplinary actions, and ensure timely resolution of issues through proper channels.
• Records: Maintain accurate employee records in the HR system, conduct monthly data audits, and ensure all documents are valid and securely stored.

Office Management:

• Oversee the procurement of office supplies and the maintenance of equipment.
• Manage vendor relationships and contracts for office services.
• Maintain a safe, organized, and conducive work environment.
• Implement and maintain office policies and procedures.
• Ensure compliance with local regulations and corporate policies.

Stakeholder Management:

• Act as the primary liaison between the company's management and the factory team.
• Foster effective communication and collaboration between various departments.
• Handle any escalated issues or challenges related to administrative support.

Continuous Improvement:

• Identify opportunities for process improvement within the factory.
• Implement best practices and innovative solutions to elevate administrative functions.
• Stay updated with the latest office management trends and tools.

Admin & HR Coordinator - Job Requirements:

• English fluency.
• Bachelor's degree, preferably in administration or a related field.
• 2-5 years of relevant experience in a similar role.
• Experience of working in the free zone.
• Exceptional organizational, communication, and multitasking skills
• Ability to handle sensitive information with discretion and professionalism.
• Strong decision-making and problem-solving skills.
• Knowledge of the local business environment and regulations is a plus.
• Detail-oriented with a proactive mindset.
• Collaborative with strong interpersonal skills.

If you're a proactive and organized professional with a passion for HR and smooth operations, this is your chance to make an impact. Apply today.
DNA consultant in charge of this requisition:
Agnieszka Bednarz
CEEMEA Senior Research Consultant
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