Job Description

Accountant + Admin & HR Coordinator (Dubai-based, In-House)

Summary:

Join Arbitrary, a UAE-based design collective leading innovation across industrial design, embedded electronics, and fabrication. We're looking for a proactive Accountant + Admin & HR Coordinator to own our financial processes while supporting day-to-day administrative and HR needs, with opportunities to grow alongside our fast-paced, creative team.

Key Responsibilities:

Accounting

Maintain daily bookkeeping, credit card reconciliations, and accurate entries in Zoho Books Upload, organize, and categorize receipts, ensuring they're attached to transactions Track supplier invoices, manage payments, and update vendor records Prepare and file UAE VAT returns quarterly; assist with corporate tax documentation Generate and present weekly/monthly financial reports (P&L, balance sheet, AR/AP aging) Maintain a clean, organized chart of accounts and ensure financial hygiene

Admin

Organize and maintain company documents, contracts, and Drive folders Manage office supplies, utilities payments, and facility coordination Standardize Trello boards, project files, and company SOPs Coordinate meetings, events, and travel logistics Manage the shared company calendar with reminders for key tasks

HR

Build and update an employee database with skill sets and documentation Manage recruitment paperwork, onboarding processes, and HR documentation Track attendance, leaves, and prepare accurate payroll inputs Coordinate employee resource requests and project assignments Prepare HR reports and monitor compliance with UAE labor laws

Requirements:

UAE accounting experience is mandatory

Proven experience in accounting, admin, and/or HR roles, ideally in service-based industries such as design, construction, or fit-out Strong knowledge of

Zoho Books

, with a preference for candidates familiar with additional Zoho modules like Payroll, Expense, and People Proficiency in tools like Trello, Google Workspace, Slack, and shared drives Bachelor's degree in Accounting, Business Administration, HR, or related field Fluent English (spoken & written); Arabic is a plus but not required Excellent organizational, communication, and problem-solving skills

Desired Skills:

Proactive mindset with strong attention to detail Quick learner able to adapt to varied tasks, think independently, and solve problems Ability to multitask effectively and prioritize in a dynamic, creative environment Clear, consistent communicator Flexible working approach, with openness to occasional outside-standard hours if needed Experience contributing as a

generalist

with additional skills (e.g., data analysis, project coordination, procurement assistance) will be a plus Previous experience with financial hygiene best practices, consistent supplier/vendor follow-ups, and maintaining accurate ledgers

Employment Type:

Full-time, on-site in our Dubai office

6-month probation period

Flexible working hours (within reason) can be accommodated for the right candidate

Compensation:

Salary range:

AED 2,000 - 4,000/month

, depending on experience and qualifications

Benefits:

UAE employment visa sponsorship Health insurance Annual leave Other UAE-standard benefits Opportunity to grow with a creative, expanding startup environment

How to Apply:

Please apply

only through the designated job portal

. Applications by email or phone will

not

be considered.

To confirm you've read this posting carefully, include in your application a short note describing your favorite project you've worked on and why it was meaningful to you.

Expected start date:

Mid-July 2025

Job Type: Full-time

Pay: AED2,000.00 - AED4,000.00 per month

Application Question(s):

Describe your hands-on experience with Zoho Books. Which modules have you used (e.g., Payroll, Expense, Projects), and for how long Have you independently prepared and filed UAE VAT returns? Have you worked with service-based firms in design, construction, or fit-out? Describe a time you proactively identified a financial or administrative issue and resolved it without being asked. What was the outcome?
Education:

Bachelor's (Required)
Experience:

Accounting: 2 years (Required)
Location:

Dubai (Preferred)
Willingness to travel:

* 100% (Required)