Job Description

We are looking for a competent

Administrative and HR Assistant

to provide personalized secretarial and administrative support in a well-organized and timely manner.

s:

Visa processing using Tasheel system and GDRFA. Maintaining company statutory documents, viz. Trade Licences, Establishment Cards, TRN Certificates etc. Assist in obtaining and renewal of such documents. Keeping records of all log in credentials of the company in any platform. Maintaining lease records, assist in lease process viz. lease agreements, tenancy contracts, Ejari, payment details, receipts, floor plans, correspondence, renewals, maintenance requests & follow ups etc. Maintaining all vehicle related documents and info viz. traffic file numbers, registration & renewal of vehicle RCs, inquiry and payments of traffic fines, maintenance schedules etc. Maintaining and keeping records of all payment methods viz. payment cards, banking, online wallets etc. and submitting timely reports. Manage, maintain and keep records of overseas goods shipments and submitting the timely reports. Assist in liaison with insurance agencies for all kinds of insurance, keeping records thereof and submitting reports. Maintaining Petty Cash and submitting reports. Requisite, obtain approvals, order, track, ensure timely delivery, process returns and refunds of non-trading items. Managing calendars, scheduling meetings, and coordinating travel arrangements, booking, cancellation, refunds of tickets. Answering phone calls, drafting emails, and managing incoming/outgoing mail. Organizing and updating files, both physical and digital. Assisting with various tasks, providing general support, and facilitating communication. Assisting with project coordination, tracking deadlines, and facilitating communication. Assisting with expense reporting, invoicing, and basic accounting tasks. Maintaining databases and other information systems. Any other tasks assigned by the Managing Director, the Manager or Department Head.

Requirements:

Preferrably FEMALE Proficiency in Tagalog and English language Able to handle pressure Proven experience as an Executive Administrative, Assistant or in other secretarial position Full comprehension of office management systems and procedures Excellent knowledge of MS Office Exemplary planning and time management skills Up-to-date with advancements in office gadgets and applications Ability to multitask and prioritize daily workload High level verbal and written communications skills Discretion and confidentiality

Company Name:

Gifts For Less General Trading LLC

Location:

Dubai, Trade Center 1

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Experience:

Admin: 1 year (Required)
Language:

* Tagalog (Required)