Job Description

About Us:

With over 12 years of experience, Al Hadif Documents Clearing is a leading provider of business setup and document clearing services in Dubai and across the UAE. We specialize in end-to-end business formation solutions, including licensing, visa services, and office space facilitation. Our mission is to simplify the setup process and support entrepreneurs and investors every step of the way.

Position Summary:

We are looking for a proactive and detail-oriented

Admin & Front Desk Executive

to manage our front desk operations while providing essential administrative support. The ideal candidate will play a key role in visa documentation, client coordination, and ensuring efficient day-to-day office functioning.

Key Responsibilities:Visa Management:

Prepare and arrange visa application documents Liaise with government departments (MOHRE, Immigration, DED, etc.) Track visa expirations and ensure timely renewals Maintain up-to-date visa records and documentation

Administrative & Front Desk Duties:

Handle front-desk responsibilities including answering phone calls, welcoming visitors, and managing inquiries Maintain organized office files (both physical and digital) Schedule appointments, coordinate meetings, and facilitate internal communications Monitor inventory and manage office supplies and vendor relationships Support day-to-day administrative and operational tasks

Requirements:

Minimum 2 years of experience in an administrative and front desk role, preferably in a business setup or PRO services company in the UAE Strong verbal and written communication skills in English Proficiency in Microsoft Office (Word, Excel) Excellent attention to detail, organizational, and time management skills Ability to multitask and adapt in a fast-paced environment
Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

How many years of experience do you have in within the UAE? What is your current notice period? (If currently employed) Have you interviewed with Al Hadif before? If yes, which position? What is your gender?
Experience:

Administration: 1 year (Required) Reception/front desk: 1 year (Required) * UAE: 2 years (Required)