About GMG

GMG is a global well-being company retailing, distributing and manufacturing a portfolio of leading international and home-grown brands across sport, food and health sectors. Its vision is to inspire people to win in ways that make the world better. Today, GMG\'s investments span four key verticals: GMG Sports, GMG Food, GMG Health, and GMG Consumer Goods. Under the ownership and management of the Baker family, it has become a leading global company, affiliated with the world\'s most successful and respected brands in the well-being sector. Working across the Middle East, North Africa, and Asia, GMG has introduced more than 120 brands into its markets.

About the role

• Ensuring the smooth running of the GMG Buildings and undisrupted operations.
• Coordination of the HO operational matters such as maintaining cleanliness and maintenance works.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Management and coordination of the Company landlines and Revo
• Maintaining and managing complex Telecommunications (landlines) database tracker of the Company and monthly bills.
• Admin Warehouse management support on SAP.

Core Responsibilities:

• Managing the GMG building staff consisted of receptionists and office assistants and scheduling their duties on a daily basis.
• Maintaining time management for receptionists and office assistants including Overtime submission and Keeping track of Head Office operations for reports and updates.
• Monitoring the daily Head Office operational activities and ensuring the smooth running of the office.
• Ordering of Stationary, Pantry, Cleaning and Water supplies for the GMG Head Office and maintaining material consumption rate and inventory status.
• Monitoring Office Assistants, cleaners and gardeners if they are well groomed.
• Coordinating HO Operational activities, such as Pest Control, Cleaning Services, and Sanitization of the floors and all the touch points of the building during COVID.
• Checking all the storage rooms to see if they are well-organized and kept clean and in neat condition.
• Providing furniture such as chairs, tables, and wooden cabinets to new employees and stationery kits to the new joiners.
• Checking on the maintenance of the HO building and ensuring that they are working properly, such as A/c, building Lights, lifts and Elevators: as well as coordinating Building Maintenance works like plumbing, maintenance works and similar in collaboration with the FM team.
• Meeting room management including cleanliness, checking and ensuring that all meeting room devices are working and in order, such as Projectors, TV\'s etc.
• Completing Clearance upon Employee\'s departure from the Company and signing the relevant forms related to stationaries and accommodation.
• Able to Address employees\' and clients\' queries (via email, phone or in-person) with accuracy.
• Monitor track and keep an updated record of company assets inventory (landlines).
• Assist & support communications operations on a daily basis.
• Implement and reinforce communications strategies and policies to further company objectives.
• Create reports for cost-saving analysis.
• Collate Bill Summary shared by Etisalat for the entire company BU\'s wise and segregated the accounts which have out of the bundle usage.
• Responsible for reviewing and segregating business and personal charges (potential abuse).
• Downloads individual pdf bill for accounts which has excess and identify the breakdown of these unauthorized transactions.
• Creates the monthly list/report for landlines.
• Prepare the final deductions (identified potential abuse) and send them to the respective Finance Team for further necessary action.
• Evaluate bills based on actual usage and recommend a cost-saving plan package to the User.
• Performs full responsibility & accountability to handle all tasks in Communications (including clearance completion) in the absence of the person in charge.
• Assist & support communications operations on a daily basis.
• Implements and reinforces communications strategies and policies to further company objectives.
• Inventory management over SAP for Admin Warehouse.

About the requirements

• 2-3 years of relevant experience
• High School Diploma or University Degree

Language Skills

• English (written and verbal)

GMG