Job Description

We are seeking an organized and proactive

Admin cum Coordinator

to support maintenance operations through scheduling, documentation, coordination with subcontractors and clients, and supervising daily tasks. This role bridges administrative duties with field coordination to ensure smooth service delivery, effective communication, and proper documentation.

Key Responsibilities:

Site Visit Coordination

Review client RFPs/specifications. Schedule and assign site visits to engineers or subcontractors.

Risk Assessment Support

Assist in identifying project risks. Help in preparing and maintaining the Risk Management Plan.

Documentation & Reporting

Collect and organize site visit and snag reports. Prepare incident and technical reports with photos when required.

Subcontractor Coordination

Follow up with subcontractors for quotations. Verify quotes against client requirements.

Quotation & Cost Estimation

Assist in preparing AMC/One-time service quotations. Prepare price estimation sheets including material and labor costs.

Service Agreement Management

Prepare and send service agreements. Track signed and sealed copies from clients.

Team & Maintenance Coordination

Coordinate with maintenance team (engineers, technicians, etc.). Monitor maintenance activities and support daily operations.

Reporting & Records Management

Prepare PPM, monthly, and maintenance reports. Maintain organized records of operations and documentation.

Qualifications & Skills:

Experience in administrative and coordination roles. Basic knowledge of MEP systems or maintenance services is a plus. Good communication and follow-up skills. Proficient in MS Office (Word, Excel, etc.). Strong organizational and multitasking abilities.
Job Type: Full-time

Pay: From AED2,500.00 per month