Job Description

ADMIN ASSISTANT

ABOUT THE ROLE

We are looking for a highly organized and detail-oriented

Admin Assistant (Operations & HR Support)

to join our team. This role is ideal for someone with strong administrative skills and an understanding of HR processes. The selected candidate will support both office operations and human resources functions to ensure efficiency in daily business activities.

KEY RESPONSIBILITIES

Manage office supplies and maintain inventory levels. Coordinate with vendors for office requirements, purchases, and maintenance. Organize and maintain company documents, contracts, and legal files. Ensure proper documentation and archiving for easy access and reference. Answer phone calls, respond to emails, and coordinate with internal and external stakeholders. Draft and disseminate memos, policies, and official correspondence. Schedule and organize meetings, appointments, and travel arrangements. Monitor office expenses and suggest cost-effective solutions. Track expenses, invoices, and supplier payments in coordination with the finance team. Source office supplies, hotels, and car rentals with corporate rates. Compare supplier quotations and prepare LPOs (Local Purchase Orders). Monitor daily attendance and office timings in coordination with HR. Address staff queries related to HR policies, procedures, and compliance. Process leave applications, cash advances, and employee requests. Draft and update company policies, procedures, warning letters, and termination letters. Maintain employee personnel files and HR databases. Prrepare visa and labor card applications or renewals. Keep track of employment contracts and ensure timely renewals.

Requirements:

Bachelor's degree in Business Administration, Human Resources, or a related field. Has experience in

administration and HR

roles. Highly organized individual. Strong organizational, communication, and multitasking skills. Proficiency in MS Office and other necessary applications. Ability to handle confidential information with discretion. Familiarity with UAE labor laws is an advantage.
If you are detail-oriented, proactive, and ready to take on a dynamic role, we would love to hear from you!

For faster hiring process

, copy and paste this link and send your application direct to our Company's CRM:

https://b24-5w3v0g.bitrix24.site/crm_form_azg6m/

Job Type: Full-time

Pay: AED2,500.00 - AED3,000.00 per month

Experience:

administrative assistant: 1 year (Required)
Language:

* Tagalog (Required)