Job Description

Job Title: Admin & Accounts Executive - Family Office (KSA)

Location:

Riyadh or Jeddah, Kingdom of Saudi Arabia

Industry:

Family Office / Private Wealth Management

Reporting To:

Family Office Principal or Director

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Job Overview:

A respected family office managing the affairs of a high-net-worth individual is looking to hire a competent Admin & Accounts Executive for its Saudi office. The role involves managing local administrative and financial tasks while maintaining close coordination with the Dubai head office.

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Key Responsibilities:

Administrative:

Handle all daily administrative functions and office operations in KSA.
Coordinate document flow and approvals with Dubai office.
Manage office correspondences, courier, filing (physical and digital), and archiving.
Facilitate logistics including travel bookings, meeting setups, and vendor management.
Act as the point of contact with local banks, legal firms, government offices, and advisors.

Accounting & Finance:

Perform day-to-day bookkeeping and accounting entries using software (e.g., QuickBooks, Zoho Books).
Prepare and process invoices, payments, and expense claims.
Manage petty cash, track office and personal expenses.
Reconcile bank statements and assist in generating periodic financial reports.
Support with budgeting, cash flow tracking, and vendor payments.

Compliance & Coordination:

Ensure local compliance and maintain required records for foundations, trusts, and business entities.
Liaise with auditors, tax consultants, and local authorities as needed.
Coordinate audits, documentation requests, and regulatory filings.
Maintain confidentiality and protect sensitive personal and financial information.
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Qualifications & Requirements:

3-5 years of experience in administration and accounting, preferably in a Family Office or private HNWI environment.
Familiarity with KSA compliance, banking, and local administrative protocols.
Strong knowledge of accounting principles and experience using accounting software.
Fluent in English; Arabic proficiency is a strong advantage.
Detail-oriented, dependable, and capable of handling confidential tasks.
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Compensation:

Salary: SAR [competitive, based on experience]
Additional benefits may include housing allowance, health insurance, and performance-based bonus.
Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: From AED3,500.00 per month

Experience:

* Accounting and Administrative: 3 years (Required)