Job Description

Job Overview:

A prominent family office representing a high-net-worth individual is seeking a skilled Admin & Accounts Executive for its Dubai office. This role is pivotal for maintaining efficient administrative operations, ensuring accurate accounting, and coordinating closely with the Saudi office.

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Key Responsibilities:

Administrative:

Manage day-to-day office administration and documentation.
Coordinate meetings, travel arrangements, and logistics for the family and office staff.
Act as the liaison between Dubai and KSA offices for document flow, approvals, and reporting.
Maintain an organized filing system (physical and digital), ensuring data privacy and confidentiality.
Interface with service providers (banks, utilities, vendors, legal advisors, etc.).
Accounting & Finance:

Perform bookkeeping and maintain ledgers using accounting software (e.g., QuickBooks, Zoho Books, or similar).
Process and track invoices, payments, and petty cash expenses.
Reconcile bank statements and prepare monthly financial summaries.
Assist in preparing reports for auditors, tax consultants, and other financial stakeholders.
Track expenses across personal and business portfolios of the family.
Compliance & Reporting:*

Ensure proper documentation for trusts, foundations, and corporate entities.
Support in document preparation for compliance and regulatory filings in UAE.
Coordinate with auditors and external consultants for annual audits and financial reviews.
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Qualifications & Requirements:

Minimum 3-5 years of experience in office administration and accounting.
Prior experience in a Family Office*, Private Client services, or HNWI environment preferred.

Working knowledge of UAE compliance and tax environment (VAT, ESR, etc.).
Proficiency in Microsoft Office Suite and accounting tools.
Excellent communication in English (Arabic is a plus).
High attention to detail, trustworthiness, and discretion.
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Compensation:

Salary: Competitive and based on experience.
Additional benefits may include medical insurance, annual ticket, and discretionary bonus.
Job Types: Full-time, Permanent, Contract
Contract length: 24 months

Pay: From AED3,500.00 per month

Ability to commute/relocate:

Dubai: Reliably commute or planning to relocate before starting work (Required)
Experience:

* Accounting: 3 years (Required)