Job Description

1. Administrative Responsibilities

General Office Management

Maintain office supplies inventory and place orders when needed. Ensure office cleanliness, organization, and functionality.

Document Management

File and retrieve company documents, records, and reports. Maintain digital and physical filing systems.

Communication Handling

Answer phone calls, emails, and direct inquiries to appropriate staff. Coordinate communication within and outside the organization.

Meeting & Travel Coordination

Schedule meetings, take minutes, and follow up on action items. Organize travel arrangements and accommodations for staff.

Support to Other Departments

Provide administrative support to HR, management, or operations. Assist with onboarding new employees (e.g., forms, ID cards, etc.)

2. Accounting & Financial Responsibilities

Bookkeeping

Record day-to-day financial transactions in accounting software. Maintain ledgers, journals, and other financial records.

Invoice Processing

Prepare, send, and follow up on invoices. Record supplier and customer invoices and process payments.

Bank and Cash Management

Handle petty cash transactions and reconcile balances. Assist in bank reconciliations and cash flow reports.

Payroll Support

Assist with payroll data collection and processing. Maintain records of employee attendance and leave.

Tax & Compliance Assistance

Support the preparation of tax documents (VAT, TDS, etc.). Ensure timely submission of statutory returns and reports.

3. Reporting & Analysis

Prepare regular reports such as: Expense reports Profit & loss summaries Budget tracking Assist with internal audits and financial reviews.

4. Software & Tools

Proficiency in tools such as:

MS Office

(Excel, Word, Outlook)

Accounting Software

(Tally, QuickBooks, Zoho Books, etc.) Document management tools and ERP systems (if applicable)

5. Soft Skills Required

Attention to detail and high level of accuracy Time management and organizational skills Ability to maintain confidentiality Communication and interpersonal skills Problem-solving mindset
Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month