Vista Global, the global business aviation group, integrates a unique portfolio of companies offering asset-light services to cover all aspects of business aviation, through its brands including VistaJet, XO and more.

The Accounts Receivable Specialist will work alongside our Program and on occasion On Demand sales teams to manage accurate and timely processing of invoices. This role will also manage the outstanding balances due from our clients and brokers.

Your Responsibilities

• Reviewing flight activity on a daily basis, checking that all details are correct and working with our Operations Team to ensure accuracy of coding, cost and sales values, and categorisation of flying;
• Assist the Credit Supervisor with ensuring that all funds are collected, accounts are reconciled, and queries resolved for top level client accounts;
• Identifying and recommending opportunities for improvement in existing procedures and processes consistent with company policies and procedures;
• Building and maintaining relationships with clients and internal stakeholders, facilitating greater efficiency with invoicing, client payments and query resolutions;
• Continually assess all accounts to minimize client\xe2\x80\x99s exposure in terms of debt versus deposit;
• Investigate, manage, and resolve all disputes quickly and efficiently in-order-to collect funds;
• Ensuring that customers pay amounts owed to the company by the due date using a variety of payment methods;
• Facilitating payment and repayment plans with customers that are in default of payment terms and initiating legal proceedings if necessary;
• Producing accurate customer invoices, ensuring alignment with the customer contract and any special terms (including the correct application of hours and rates);
• Calculating and adding any additional charges or notes to the invoices;
• Working with the Program Sales Team to review and approve any unusual invoices before sending to customers;
• Ensuring that all customer balances for cash and hours flown are maintained and accurate, incorporating cash receipts and invoices;
• Monitoring customer balances, incorporating flights not yet billed and informing Customer Services when a customer nears the minimum balance required to continue flying;
• Generate and send out customer statement, sending initial chaser emails as required;
• Responding to customer queries regarding invoices and working with Sales to resolve issues as required;
• Creating reports on flying activity and other statistics;
• Reporting/rectifying differences between estimated and actual billing.

Required Skills, Qualifications, and Experience

• Approximately 3-5 years\xe2\x80\x99 experience gained in a similar accounting role;
• Advanced Excel knowledge;
• A self-starter who demonstrates high commitment to the role and to the team;
• Ability to meet deadlines and work under pressure;
• Demonstrates strong project ownership;
• Strong negotiation skills;
• Impeccable attention to detail;
• SAP experience desired but not essential.

VistaJet