Job Description

Job Overview: We are seeking a detail-oriented and organized Accounts Payable Executive to join our finance team. This role is responsible for managing the accounts payable function, ensuring the timely and accurate processing of invoices, payments, and vendor accounts. The ideal candidate will have strong knowledge of accounts payable processes, excellent communication skills, and a commitment to maintaining accurate financial records.
Key Responsibilities:
Invoice Processing:

• Receive, verify, and process all incoming invoices in line with company policies and procedures.
• Ensure that invoices are matched with purchase orders, receipts, and contracts.
• Accurately enter invoice details into the accounting system for timely approval and payment.

Payment Management:

• Prepare payments for approval, ensuring that payment deadlines are met.
• Process vendor payments via bank transfers, checks, and other payment methods as required.
• Ensure payments are processed in accordance with agreed terms and in compliance with company policies.

Vendor Reconciliation:

• Regularly reconcile vendor accounts and resolve any discrepancies or issues related to outstanding payments or invoices.
• Maintain an up-to-date record of vendor transactions and ensure accurate documentation is retained for future reference.

Expense Management:

• Review and process employee expense claims and other ad-hoc payments in accordance with company policies.
• Ensure that all expenses are accurately recorded and allocated to the correct accounts.

Reporting:

• Assist with the preparation of monthly accounts payable reports, including aging reports, outstanding payments, and vendor statement reconciliations.
• Ensure accurate tracking of payments and provide reports to management when required

Record Keeping & Filing:

• Maintain accurate and organized records of all accounts payable transactions, including invoices, receipts, and payment details.
• Ensure that all accounts payable documentation is properly filed and easily accessible for audits.

Expense and Cost Control:

• Collaborate with other departments to ensure proper allocation of expenses and compliance with budgeted amounts.
• Monitor and analyze general ledger accounts related to costs, expenses, and other financial areas to ensure optimal financial performance.

Tax Compliance:

• Assist in ensuring that payments are processed in compliance with VAT and other relevant tax regulations.
• Support the preparation of VAT returns and ensure proper documentation for tax filing purposes.

Communication & Vendor Relations:

• Communicate effectively with vendors to resolve issues related to billing, payment discrepancies, or inquiries.
• Maintain strong professional relationships with vendors to ensure smooth payment processes.

Internal Controls & Compliance:

• Adhere to internal controls and accounting procedures to safeguard company assets and ensure compliance with company policies.
• Ensure all transactions are processed with attention to detail and in a timely manner.

Other Duties:
Regular attendance in conformance with the standards, which may be established by the company from time to time, is essential to the successful performance of this position.
Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the organization.
Qualifications:

• Bachelor's degree in accounting, Finance, or a related field.
• Minimum of 2-3 years of experience in general ledger accounting or a similar role.
• Experience working with ERP and accounting software (e.g., Netsuite, SAP) and Microsoft Excel.
• Strong understanding of accounts payable processes, basic accounting principles, and UAE tax laws (including VAT).
• High attention to detail and accuracy in data entry and payment processing.
• Knowledge of food and beverage industry accounting practices is a must.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent organizational skills and ability to prioritize tasks.
• Ability to work both independently and as part of a team.
• Strong communication skills, with the ability to interact effectively with various teams