Synergy Associates is an International IT Managed Services Provider (MSP), with offices in London, New York, LA, Singapore, Hong Kong and Dubai. We focus on delivering a premium service to some of the world’s most discerning clients. Location: This is a 100% remote Accounts Payable Clerk role. Working pattern: The successful candidate will work regular weekly hours from Monday to Friday 9am to 6pm (start later finish later is available) depending on country / time zone. The candidate will need to be flexible depending on team requirements, hours may change slightly from week to week. Reporting to: Management Accountant Responsibilities: to include duties such as: Accounts Payable
Accounts Payable data entry – in line with company policy
Ensure VAT entries are accounted for correctly
Ensure invoices are posted against the correct PO, where applicable
Posting of bank statement entries
Filing invoices in appropriate online file, following naming convention rules
Continual monitoring of the accounts email inbox and taking ownership to resolve invoice queries from suppliers
Checking supplier statements against AP ledger
Prepare weekly payment runs
Assist with weekly supplier statement reconciliations
Assist with preparation of VAT returns
Assist with audit queries
Other Ad-hoc. duties as required
Accounts Receivable
Raising sales invoices via third party software for review by your line manager to agreed timelines
Ensure appropriate VAT is added to invoices
Dealing with customers queries that relate to invoicing are dealt with in a timely manner
Posting of daily receipts and cash-takings, meeting cash and debtor day targets set by the Company
Raise any concerns on debtors with you line manager
Prepare and issue monthly statements for customers, with end of month follow up emails and phone calls as required
Filing invoices in appropriate online file, following naming convention rules
Providing ad-hoc reporting as and when requested by management
Liaise with the Management Accounts team in assisting in calculating accrued and prepaid income
Assist with audit queries
Ad-hoc tasks as required
Procurement
Place orders with suppliers inline with company guidance
Ensure supplier PO’s are raised
Invoicing clients inline with procurement and company guidelines
Work within a close international team, but take on projects autonomously
Ensure there is consistency of service from the team for all internal and external stakeholder
Maintain systems to manage internal material tracking to ensure all materials are delivered within the agreed timeframe
Develop and implement robust procedures and controls to increase efficiency and improve department performance
Experience:
Proven working experience as Accounts Payable and Receivable Clerk
Relevant experience in procurement
Proven track record of basic bookkeeping and accounting payable and receivable principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience with spreadsheets and proprietary software (Sage Intacct)
Excellent inter-personal skills to create relationships with supplier and clients
Proficiency in English and in MS Office
High degree of accuracy and attention to detail
BSc degree in Finance, Accounting or Business Administration
Accuracy, Consistency, Detail-oriented
Proven knowledge and understanding of VAT
Education: Relevant degree or qualified through equivalent experience
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