Job Description

Position:

Invoicing Specialist

Department:

Supply Chain

Location:

Jet Aviation - Dubai, UAE

Role Summary

The Supplier Invoice Specialist is responsible for the accurate, timely, and compliant processing and review of supplier invoices, with a primary focus on freight, logistics, and supplier service invoices. The role supports the end-to-end procure-to-pay cycle by ensuring correct invoice matching, coding, reconciliation, and issue resolution. This position plays a key role in maintaining strong supplier relationships, ensuring financial accuracy, and supporting effective cash-flow management in line with corporate policies and controls.

Key Responsibilities

Invoice Processing & Verification

Receive, review, verify, and process supplier, freight, and logistics invoices in the ERP system. Validate invoice details including supplier information, shipment references, amounts, cost allocations, and applicable VAT/GST. Perform two-way and three-way matching against purchase orders, goods receipts, and freight or service documentation. Ensure accurate coding and posting of freight and logistics charges to the correct ledgers.

Review, Analysis & Reconciliation

Review invoices for compliance with internal policies, supplier contracts, and pricing agreements. Investigate discrepancies such as pricing variances, missing documentation, or duplicate charges and coordinate resolution with suppliers and internal teams. Prepare supplier statement reconciliations and follow up on outstanding or unmatched invoices.

Stakeholder Coordination & Reporting

Act as a key point of contact for suppliers regarding invoice and payment queries. Work closely with Procurement, Logistics, Operations, and Warehouse teams to ensure invoice accuracy. Support month-end, quarter-end, and year-end closing through accurate accruals and reporting. Identify opportunities to improve invoice processing efficiency and controls.

Qualifications & Experience

Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain, or related field. Minimum 3+ years' experience in Accounts Payable or supplier invoice processing, preferably within aviation, logistics, or freight environments. Proficiency in ERP/AP systems (SAP, Basware, Oracle or similar) and strong MS Excel skills.
Job Types: Full-time, Temporary, Contract
Contract length: 6 months

Pay: AED5,000.00 - AED10,000.00 per month