Job Description

Schedule: Part-time Shift: Standard Would you like to become part of the world's most international company in the world?

A company that pioneered cross-border express delivery in 1969 and is now active in more than 220 countries and territories worldwide. Do you want to be part of a company that connects people worldwide? And the more people we connect, the better life will be on our planet.

Do you want to make a difference? Then come to our "Insanely Customer Centric" Team and become a Certified International Specialist!

Job Overview Vendor Control (approvals, updates, performance review), liaise with Airline Materials Manager and Quality for approvals. AP Representative, review Stores & invoices and liaise with Finance, Manual updates and General Office administration when required, participate in the Airline Materials day-to-day operations when required.

Main Responsibilities Update vendor data in TRAX including addresses, contact numbers, approval status and category, maintain records, report & monitor vendor performance. Initiate and follow up Vendor Evaluation Audits conducted in accordance with company requirements for DHL Aviation vendors Initiate and follow up Vendor Evaluation Audits conducted in accordance with company requirements for DHL Air vendors Communicate with Vendors on Quality (approvals and updates)and Financial issues (invoices, statement of accounts and payments notifications) Crosscheck receipt of material, repair and services to clear invoices for payment approvals. Review all invoices, make sure that the prices are matching with the order or agreement terms and dispute any differences. Coordinate pre-payments to new vendors to expedite shipping of AOG parts in the quickest possible time. Escalate payments with Finance when needed to get materials ship ASAP from accounts that do not have preapproved payment terms. Apply for credit terms with new suppliers and maintain good creditworthiness with existing suppliers. Monthly review of shipping and freight accounts. Match with the agreed-upon rates/quotations and recharge accordingly. Prepare monthly report using PowerPoint for the Stores Department. Participate in the day to day operations when required. General office administration when required. Participation in cross-functional projects/initiatives Help conduct vendor audits in a timely manner, remove bottlenecks in payment against received material and services, patch communication gaps wherever they occur within the department; between Stores and other departments, and; between Stores and vendors. Recommend for activation and de-activation of vendors. Plan audit follow ups against given timeline and expiry dates. Clear invoices according to the CRISP process and expedite resolutions of disputes. Administrative resource planning Any other duties as directed by the Airline Materials Manager

Education & Experience Qualifications 3-5 years preferred experience in the aviation field BSc/Diploma in Business Administration or related field. Good communication skills Very good English language command. Well versed in Microsoft Outlook, Excel, Word and TRAX (preferred) Document management skills Exposure to international business scenario Ability to meet objectives without supervision Team player