Job Requisition ID: 156531

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world\'s most admired and innovative brands. Al-Futtaim Group\'s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role

To provide executive administrative support for Watson in a pro-active manner and with minimal supervision. The primary focus of this role is registering of all beauty products within the UAE & non-UAE regions with the ministry of health in each region by providing the correct paper work approved by the principle.

What you will do

• Work closely with Beauty merchandiser to obtain full list of ordered lines for each season
• Provide Watsons team a list of lines for which registration documentations are required on a seasonal basis
• Update & advise Watsons on various documentation requirement for each region
• Coordinate with Watsons\' registration team to ensure all documentation is dispatched to all regions well in advance of the season/range launch Completion of work within the timelines and agreed quality standards
• Follow up with stores in each region monthly if documentations have been received from Watsons on a line level basis
• Register all lines within the UAE by following the online system of the Ministry of Health
• Gather samples from warehouse/stores & submit to Ministry of Health for approval
• Continuous follow up & tracking of line level registration in UAE with the Ministry of health
• Follow up with each of the regions on their individual registration status on a line level basis Completion of work within the timelines
• Once stock has arrived, work with warehouse team to derive batch codes on each & every item to obtain Certificate of Analysis
• Coordinate with Watsons to obtain the Certificate of Analysis documents for all lines with correct information
• Certificate of Analysis to be distributed to all regions that require same for shipment processing
• Give list of lines to translator/agency for Arabic translation
• Coordinate with translator/agency to get all lines translated to Arabic in a timely manner
• Maintain tracker to monitor live level translation done & time incurred
• Update & follow up with warehouse to ensure Arabic sticker are printed for all shipments where required
• Ensure all registration documents are in order for processing each & every shipment to each region
• Ensure no shipments are held up due to registration issues
• Maintain & manage clear communication & tracking documents for all region registration process
• Weekly update on registration for all regions to be communicated to the management
• Oversee work of the other registration specialist & translator & ensure all work is being completed accurately & in a timely manner.
• Train the other registration specialist in all matters pertaining to product registration
• Establish & streamline the registration process within the business so that the flow of data & tasks between each location is seamless (Watsons, stores, warehouse)

Required Skills to be successful

• Able to handle Complexity
• Excellent Planning and Organizing Skills
• Attention to Detail
• Highly Numerate
• Good Communicator
• Optimistic Attitude

What equips you for the role

• Bachelor\'s degree
• Minimum 2 Years\' Experience in Planning

About Al-Futtaim Retail

Al-Futtaim Retail has established itself as one of the leaders in Retail across the Middle East, Africa & Asia over the past 30 years. We have developed partnerships with some of the biggest and most respected Brands in the world including IKEA, ACE and Toys R Us in the Middle East and the Inditex Group of Brands (Zara, Mango, Bershka and P&B) across Asia. We are also one of the largest Global partners of Marks and Spencer\'s in both regions with over 75 stores offering both fashion & food options.

Most recently we have been responsible for bringing brands to the Middle East for the first time with the exciting launches of Watsons and B&Q and we aim to continue to be agile and adaptive to our markets with new launches and further development. For this to be possible we aim to recruit the best talent from all backgrounds who will continue to challenge and develop our diverse workforce which includes over 100 nationalities across 12 countries. Join us today and make a difference\xe2\x80\xa6

Al-Futtaim