Job Requisition ID: 159235

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world\'s most admired and innovative brands. Al-Futtaim Group\'s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

To work within Global Aftersales Dubai Investment Park office in supporting the associates on Admin related functions. Able to work under own initiative and within guidelines set and to prescribed reporting timescales on various parameters.

What you will do:

• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishing policies, procedures, and work schedules.
• Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices.
• Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices.
• Centrally procure w/shop stationery, Printing materials and Staff Uniforms & distribution to branch operations as per requirements.
• Create purchase order or raise Capex to obtain necessary approvals and send to Vendor
• Ensure to do the GR/IV within same day goods and invoice received. Submit original invoice along with supporting documents to Al Futtaim System for payments
• Ensure contract activation process is done within same day received from W/Shop or showroom. Review Profit and Loss report monthly for contract price review. Update contract master file.
• Process fleet contracts and prepares monthly statements for submission to raise debit notes to the customers as per the agreement period.

Required skills to be successful:

• Ability to operate without direct supervision
• Experience in managing both skilled and inexperienced team
• Very organised in approach with the skills to plan and share data on progress
• Well versed in MS Office.

About the Team:

This role will be reporting directly to the Head of Division and Administration Manager.

What equips you for the role:

• High School / Diploma
• Minimum 5 years of experience in Administration Role

About Al-Futtaim Automotive
A major division of the UAE-based Al-Futtaim Group of companies, Al-Futtaim Automotive is an industry leader with presence in 10 countries across the Middle East, Asia and Africa.
Our core business activities at Al-Futtaim Automotive include distribution, manufacturing, leasing and aftersales, and we are firmly established as the regional representative of some of the world\'s most iconic automotive brands: Toyota, Lexus, Honda, Jeep, Chrysler, Dodge, Volvo and RAM.
We are driven by a customer-centric approach, constantly pushing the boundaries on innovation, quality standards, and value-added service across our vast universe of customers - right from motoring enthusiasts to fleet operators to contractors. Our mission is to become the leader in custom-made mobility solutions by delivering nothing less than world-class omni-channel experiences.
We channel our local expertise and global trust to deliver one of the most comprehensive portfolios of mobility products and solutions, from passenger cars to SUVs, electric vehicles to high-performance motorbikes, commercial vehicles to industrial & construction equipment.
What keeps the company moving forward is a 9000-member strong team, with inspiring possibilities for growth, throughout the career path. This is Al-Futtaim Automotive and we empower talent to move forward.

Al-Futtaim