Job Description

Wood is currently recruiting for a Travel Coordinator to be based in Wood Abu Dhabi office.

Job Objective

+ Working as part of the travel team providing full travel and visa support for the International projects

+ Assisting employees who do not have admin support to arrange travel and provide passport and visa assistance for various countries and overseas trips

+ Provide support overseas travel bookers

+ Liaising closely with the International HR and resourcing departments for mobilisations and new country information

+ Working with preferred suppliers / agencies

+ Communicating with International Directors / Managers on a day to day basis

+ Ensuring that the safety of our personnel are priority by ensuring that all instructions, mobilisation guides and ER cards are up to date

Key Responsibilities and Accountabilities

+ Assisting our overseas projects with rotational travel requests

+ Assisting key travellers with business trips, providing additional passport and visa information

+ Ensure that all visa / passport applications are carried out within the country deadlines and that all overseas personnel have the correct paperwork in order to carry out their assignments in the foreign location

+ Working with our overseas locations focal points to assist with information for foreign visitors, training visits

+ Assisting travel bookers as and when required with queries on travel and processes and to give general advice when needed

+ Arranging medical appointments if necessary for new travellers for injections / boosters

+ Working with the International HR department with new country start ups and mobilisations

+ Assisting with work permit / visa applications for new countries and project rotational travellers

+ Working with our overseas locations to assist with information for foreign visitors

+ Ensure that all aspects of the corporate travel policy are adhered to

+ Ensure that the correct airline security / HSE checks have been made for our travellers

+ Ensure that all travel registers, booking form documents and personnel information are maintained

+ Ensure that the premobilisation guides are maintained and issued to travellers

+ Ensure that the correct procedures are followed by travellers when requesting travel

+ Assist finance with any queries to ensure invoicing and payments in a timely manner

+ Ensure that information is shared within the team to support the teams function

Knowledge, skills and experience

+ Business Travel experience an advantage

+ Galileo / Sabre / Amadeus or Airline experience required

+ Visa and Passport application experience required

Personal attributes

+ Communicates well with people at all levels and nationalities

+ Ability to build relationships with internal and external customers

+ Ability to build relationships with the International projects

+ Proven track record of being team player

+ Proven track record of dealing with difficult situations

+ Take ownership for personal development and career advancement

+ Flexible

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world's most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people.

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Requisition ID:

Name: Staff / Permanent

External Company Name: Wood Plc

External Company URL: