Description

United Arab Emirates

JOB DESCRIPTION

About Jumeirah and Madinat Jumeirah Resort:

Jumeirah Group, a member of Dubai Holding, has been making a distinguished impact on the global hospitality market for more than two decades with its Stay Different\xe2\x84\xa2 brand promise.

Its award-winning destinations, such as the iconic Burj Al Arab Jumeirah, position service beyond expectations, elevated signature dining destinations and surprising architecture and design at the heart of every guest experience.

Today, Jumeirah operates a world-class portfolio of 25 properties across the Middle East, Europe and Asia and employs over 8,000 colleagues, representing over 106 nationalities.

As Jumeirah continues to expand its global portfolio and scales up its operations to the next level of growth, it remains fully committed to developing and empowering our colleagues to excel in world class environments.

Jumeirah is committed to embedding equality, diversity, and inclusion in all its practices, embracing a culture that celebrates diversity.

Madinat Jumeirah - The Arabian Resort of Dubai is a magnificent tribute to Dubai\'s heritage. The resort comprises of three grand boutique hotels: Jumeirah Mina A\'Salam, Jumeirah Al Qasr, Jumeirah Al Naseem and a collection of 29 traditional summer houses known as

Jumeirah Dar Al Masyaf. In addition, there\'s seven exclusive Malakiya Villas, over 50 world-class restaurants and bars, a traditional souk, 3km of waterways with abras, a leading conference and banqueting centre, 2km of private beach, the award-winning Talise Spa and the Talise Fitness health club.

About the Job:

As a Transportation Administrator the candidate will be responsible to complete daily given task from management and ensure the efficient day-to-day operation of the office, support the work of management and other staff. Administrative Assistants perform a wide range of duties including some or all of the following.

Your key responsibilities will include:

• Acting P.A. to the Transport department (HOD or Manager)
• Centre point of all Coordination with regards to CSI / Quality/ Training (This is in direct relation with the Training Officer), /Sales/ Engineering/ Stores, Purchasing, Human Resources, Finance, C & I, Confidential correspondence, guest correspondence etc
• Analyze, recommend, implement and evaluate streamlined processes, procedures, systems and methods for Transport transactional administration to maximize efficiency and effectiveness.
• Establish and maintain strong working relationships with colleagues and external agencies and suppliers.
• Solve typical colleague issues and answer questions related to policies and procedures.
• Monitor Time checks to ensure the accuracy is maintained on daily basis.
• Prepare documents, reports as required, also any task assigned for operational requirements, and coordinate with team leaders and team members to accomplish operational requirements.
• Handle confidential matters/ information with the appropriate level of sensitivity.
• Perform any related duties and special projects as requested.
• Acts as an intermediary between transport colleagues and other relevant departments (HR, Finance, Payroll etc)
• Assist the HOD in day-to-day project related & operational matters.
• To attend meetings whenever required - minuting meetings and communicating the same to relevant departments.
• Assist the manager/ HOD with all Excel/ Word/ Power point charts and presentations.
• Supervise Training Officer and ensure that all matters relating to Training office for Training nominations/schedules/ Monthly training reports are handled most efficiently.
• Liaise with all Section Heads with regards to public holidays/ Lieu Days/Vacation
• Purchase requests, raise the requests, maintain the files and follow up on pending requests.
• Follow up on the receipt of the monthly/yearly P&L statements and ledgers in a timely manner and distribute the copies to relevant department heads.
• To work in cooperation with Departmental trainers and training Officer to schedules their departmental induction plan in a timely manner.
• To review and ensure that the Section Heads update the SOPs/JD/SPPs on a regularly basis in Mercury.
• To liaise with Auditors and Section Heads during and after the internal and external audit.
• To liaise with Human Resources relating to all matters of Transport.
• To perform tasks given by the management to assist the department in jobs that might be beyond the parameter of your daily job responsibilities.
• To ensure Billing is accurate and submitted to Finance on time, Check for any discrepancies and address to the management.
• Update LD, P.H and attendance in the HR Links to be sent to HR.
• To assist with GSE duties if required.
• To check the Invoices, maintain necessary back up and records, to be sent to finance for approval and processing of payments.
• Perform overall job functions as required at this position.
• Ensure All admin related to Concierge handled (ordering stationaries / Flags)
• Handling Concierge E- butler / Guest Emails

About you:

The ideal candidate for this position will have the following experience and qualifications:

• Diploma level \'essential \'
• At least 1 year experience in a similar role Creativity
• Spoken English (Essential)
• Business communication (Essential)
• Tahweel, Ms Office (Essential), Opera, Amadeus

About the Benefits:

We offer an attractive tax-free salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer generous F&B benefits, reduced hotel rates across our properties globally, excellent leave and health care package, flights home, accommodation, life insurance, functional incentives and other employee benefits making the role attractive to high performers and any applicant looking for a career with one of the most luxurious brands in the hospitality industry.

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