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Our client, a well-known event management company, is urgently looking for an experienced Temporary Secretary (One-Month Assignment) with her own visa to be based in Abu Dhabi.

As a Temporary Secretary, you will play a vital role in supporting the organization during a one-month assignment. You will provide administrative assistance and ensure the smooth operation of daily tasks without access to private company data. This is a temporary opportunity to contribute to the growth of the arts and culture sector.

Responsibilities:

• Perform a wide range of administrative duties, including managing calendars, scheduling appointments, and organizing meetings.

• Prepare and maintain official documents, reports, and presentations, ensuring accuracy and confidentiality.

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, and respond in a professional and timely manner.

• Coordinate travel arrangements, including booking flights, accommodation, and transportation for team members when necessary.

• Maintain and update contact databases and distribute relevant information to internal and external stakeholders.

• Assist in organizing events, workshops, and conferences by coordinating logistics, liaising with vendors, and managing invitations and registrations.

• Prepare meeting agendas and take accurate minutes during meetings, distributing them to participants in a timely manner.

• Conduct research and compile data to support decision-making processes.

• Collaborate with other departments and team members to facilitate efficient cross-functional communication and workflow

• Provide administrative support to other team members as needed.

Requirements

• Bachelor\'s degree in a relevant field or equivalent experience.

• Proven experience as a secretary or administrative assistant, preferably in a fast-paced environment.

• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.

• Strong written and verbal communication skills in English and Arabic. Additional language proficiency is a plus.

• Proficiency in using office software, including word processing, spreadsheets, and presentation tools.

• Attention to detail and accuracy in all tasks, with a commitment to maintaining high standards of work.

• Ability to work independently, handle multiple assignments simultaneously, and meet deadlines.

• Exceptional interpersonal skills, with the ability to build relationships with internal and external stakeholders.

• Flexibility and adaptability to changing priorities and work demands.

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Disclaimer: Please note that Black Pearl will never ask any of its candidates for any payment in any form in exchange for our service in helping candidates find a job. Our service is free to our candidates and the recruitment fee is paid by our clients. If you receive any emails, SMS, or calls requesting you to pay from someone claiming to be an employee of Black Pearl before they can process your application, please report and write an email to or contact our office at +9712 6225503.

Black Pearl