Technical Office Specialist
Jizan, Saudi Arabia
Job Description
: Ready to put your skills to work on Technical or Engineering projects? Are you great with people and have a willingness to work hard to get the job done? Parsons is seeking a candidate with a desire to enhance the fabric of our community.
Role:
The Technical Office Specialist will assist the Manager of the Urban Planning Department to ensure the effective operations of the Urban Planning Department Office. Should be familiar with Jazan City for Primary and Downstream Industries administration policies and procedures in all technical aspects, in specific to the Urban Planning Department in particular emphasis of providing technical support on packages submittals, improving files system and electronic controlling process.
Responsibilities:
Qualifications:
Role:
The Technical Office Specialist will assist the Manager of the Urban Planning Department to ensure the effective operations of the Urban Planning Department Office. Should be familiar with Jazan City for Primary and Downstream Industries administration policies and procedures in all technical aspects, in specific to the Urban Planning Department in particular emphasis of providing technical support on packages submittals, improving files system and electronic controlling process.
Responsibilities:
- Assists in management matters and supporting activities of the Director and Sections Managers of the Urban Planning Department, particularly in relation to the packages, correspondences, invoices and progress reports.
- Assists in the reviews and advises the Section Managers on the JCPDI and MSA procedures, including; reviewing of the documents, any reports and to ensure that the standards are met.
- Assists with the Urban Planning Department official documentations and correspondence systems and process receiving and dispatching log.
- Knowledge of using job related software and systems e.g. EDMS Unifier, Aconex…etc. is preferred.
- Assists in carrying out Urban Planning Department coordination for the Director / Manager / Section Managers and liaise with other JCPDI Departments and Divisions.
- Performs technical support for the Director / Manager / Section Managers.
- Performs any other duties as directed by the Director / Manager of the Urban Planning Department.
- In-depth knowledge of document flow and management, dispatch, transfer and distribution to different Departments through the CTS system.
- Maintaining Urban Planning electronic drawings log and monitoring the schedules and regular updates of drawing tracks.
- Follow up with vendors/consultants about whether the emailed file has been received and notify them of any delay in response time.
Qualifications:
- Bachelor’s Degree in Business Administration, IT or related field with 8 years of technical project coordination experience for Urban Planning activities.
- Must have experience in preparing reports, power point presentation and technical support.
- Must have strong communication skills in English Language, writing and speaking. Arabic skills are preferred but not mandatory.
- Candidate should have strong Technical Office/Document Management software background and must be computer literate in MS Word, Excel, Outlook and PowerPoint.
- Candidate must be detailed oriented, with strong analytical skills and time management.
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Job Detail
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Job IdJD1445421
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationJizan, Saudi Arabia
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EducationNot mentioned