Job Description

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

JOB TITLE: TECHNICAL ASSISTANT

KEY RESPONSIBILITIES:

• Provision of administrative support to the wells project teams.
• Production and maintenance of document templates such as schematics, drawings, charts, spreadsheets, presentations and reports using Microsoft Office applications.
• Document control for wells projects teams.
• Maintain and champion the use of wells document templates for each phase of the Project Delivery Process.
• Format review and publishing of wells technical documents such as technical programmes and final End of Well Reports (EOWRs) to meet customer requirements.
• Admin support to Engineers and management to organize and prepare for key project delivery process workshops and customer audit or performance reviews e.g. DWOP's, Risk Reviews, Readiness Meetings, Quality Audits, and Performance Reviews.
• Administratively support the rig start-up process, including support for new user account creation, a focal point for office IT equipment readiness and support engineers with rig start-up file content readiness.
• IT support focal point for wells technical personnel queries and support requests/troubleshooting with the Global Service Desk or local IT support teams for higher priority service requests.
• Support the onboarding process for the new hire's as required with familiarization briefings on wells technical document templates, Landmark, ERP, and other software access.
• Support tracking of mandatory training course certificate validity and Petrofac compliance training for all technical personnel and flag any MOC dispensation requirements for expired certification.
• A focal point for updating wells business email distribution lists.
• Travel arrangements through Petrofac's travel portal for consultants and staff for a business trip.
• Office supplies stock maintenance and ordering of stationery as required.
• Support finance team for administration tasks as and when required.
• Responsible for verifying and ensuring employee records files are accurate and up-to-date.

• Ability to communicate effectively at all levels within a technical business, with experience of influencing colleagues to support business improvement and department admin processes.
• Organized, good attention to detail and motivated by technical administrative activities.
• Team and customer focused with excellent communication skills.
• Schedule management and ability to work to or adjust deadlines to meet expectations.
• Formatting & Reformatting of engineering documents in line with department templates where applicable.
• Support knowledge for wells technical and admin software applications e.g. Landmark, ERP etc.
• Power User of Microsoft Office application.
• Experience in prioritizing tasks in a work environment, applying initiative and a logical approach to new work challenges.
• Previous wells department administrative role experience preferred.