Technical Assistant
Doha, Qatar
Job Description
Brunel is a global provider of flexible workforce solutions and expertise, connecting specialists with clients across the globe. We deliver innovative services like Recruitment (people, talent, and training), Logistics (global mobility and travel), Technical Services (project support and setup) and Consultancy to our clients both globally and locally. Brunel is now present in 40+ countries with over 12,000+ specialists, 120+ offices worldwide, and close to €1 billion (Revenue 2021).
About this role
IT correspondent for BROWNFIELD PROJECT team
What you need to bring
Academic Bachelor
About this role
IT correspondent for BROWNFIELD PROJECT team
- Request and follow-up the needed tool support for project’s team (desk, IT, etc.) before their arrival and when onboarded
- Validate IT related requests for all BROWNFIELD PROJECT Team users & manage access rights to network share drive
- Collate common IT issues for BROWNFIELD PROJECT team for IT entity reporting.
- Attend to all IT requests in the hot line (soft & hardware requests, loan laptops, movement of phones, desktops, etc.).Administrative activities
- Assist project’s team to ensure Services to COMPANY by CONTRACTOR are as per CONTRACT.
- Assist project’s team to manage calendar, appointments and facilitate efficient operations of his office.
- Assist project’s team with visitors enquiries, receive, direct and relay telephone messages.
- Assist project’s team in disseminating information to departmental/all personnel regarding changes to entity documents, policies and procedures (link with CMS and QA team).
- Assist project’s team on his administrative needs (COMPANY related) and all other tasks that may be assigned.
- Verify, issue and follow-up project’s team main administrative documents (passports, visas, IDs, QP pass, certificates).
- Verify, schedule and coordinate appointments, meetings (incl. room booking) and events including travels and missions.
- On project’s team request, attend specific meetings and issue associated minutes, ensure its signature, its distribution and its record under EDMS (PRODOM).
- Support BROWNFIELD PROJECT DCC team for CONTRACTOR project documentation management through COMPANY EDMS.
- Manage, report and issue all the offshore TRF (Travel Request Form) related to project’s team, EPCIC included.
- Coordinate and arrange for BROWNFIELD PROJECT team missions abroad.
- Ensure project’s team comply with administrative requirements for offshore travels & missions.
- Assist in organizing, planning and preparation of workshops for BROWNFIELD PROJECT project.
- Record in-coming correspondences, allocate reference and review correspondence before submission for final signature.
- Record any EPCIC correspondence and ensure distribution and follow up.
- Assist to ensure guests are properly managed upon arrival and during their stay.
- Report new comers to HSE department for HSE induction and ensure / follow-up their PPE supply by HSE dep.
- Verify and raise requests to General Services / EPCIC (offices movements, works requests, office condiments &consumables).
- Create PRs, JPCs and Work Orders. Verify, issue and follow-up Personnel On Board for E&C entity.
- Report to Brownfield team regularly with weekly report and when decisions impacting E&C activities must be taken
What you need to bring
- Chartered Secretary & Administrator. Strong administrative background with a minimum of 10 years experience.
- Having worked with international company is preferable. Proficient in Ms Word, Excel, PowerPoint and Outlook.
- Knowledge in PRODOM (EDMS) recommended. Pleasant personality, good interpersonal and communication skills.
- Fluent in English
Academic Bachelor
Beware of fraud agents! do not pay money to get a job
MNCJobsGulf.com will not be responsible for any payment made to a third-party. All Terms of Use are applicable.
Related Jobs
Job Detail
-
Job IdJD1425007
-
IndustryNot mentioned
-
Total Positions1
-
Job Type:Full Time
-
Salary:Not mentioned
-
Employment StatusPermanent
-
Job LocationDoha, Qatar
-
EducationNot mentioned