General Information

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Country/Region

United Arab Emirates

Province/City

Abu Dhabi

Location

Rosewood Abu Dhabi

Department

Talent and Culture

Job Type

Full-time Permanent



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OVERVIEW/BASIC FUNCTION:

Responsible for the administration and maintenance of associates recruitment, associates benefits plans and associate relations functions. Provide support to the Talent & Culture Manager and Assistant Director of Talent & Culture.

RESPONSIBILITIES:

• Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

• Ensure that standards are maintained at a superior level on a daily basis.

• Provide support to Talent & Culture Manager and Assistant Director of Talent & Culture in different departmental projects.

• Assist in the organization of associate\'s engagement activities, department campaigns and events. Prepare flyers, posters and videos for such events.

• Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.

• Anticipate associate\'s needs, respond promptly and acknowledge all associates, however busy and whatever time of day.

• Greet all associates arriving at office and assist with their needs. Maintain positive relations at all times. Answer telephone with positive manner.

• Resolve associate complaints, ensuring associate satisfaction.

• Monitor and maintain cleanliness, sanitation and organization of assigned work areas.

• Maintain knowledge of all hotel services/features and hours of operation.

• Access all functions of computer. Set up work station with necessary supplies and resource materials.

• Complete supply requisitions and submits to Manager; stock office supplies upon receipt.

• Maintain accurate files and communicate daily changes to Talent & Cultures Manager.

• Type correspondence, memos and reports. Maintain filing procedures.

• In the absence of the Training and T&C Administrative Assistant, prepares ID\'s and nametags for new employees and replacements for current employees.

• In the absence of the Training and T&C Administrative Assistant and/or when requested, prepares communication coming from the Talent & Culture such as posters for events, birthday calendar, etc. Controls the preparation of monthly associates\' birthday list and makes sure it is being distributed on time.

• In the absence of the Training and T&C Administrative Assistant, prepares all necessary documents in order to proceed with all internal recognition programs (Thank You Cards, Exceptional Extraordinary Awards, Moments of Magic, etc.). Follow-up as required and when needed with all concerned (HoDs and T&C Manager).

• Completes all departmental forms/reports and distributes (PAF, Change of Benefit, Clearance, Overtime, etc.)

• Updates employee HRIS and files according to information listed and under the guidance of the Talent & Cultures Manager (enters data for new joiners, change of status etc.)

• Provides support to the Talent & Cultures Manager in regards to administrative assistance of the Human Resources Department (associates letters, tracking reports)

• Under the leadership of the Talent & Culture Manager, takes the full ownership of the entire Payroll process and sends proper emails / reminders to HoDs when needed.

• Assists in processing new hires and transfers by explaining instructions on completing all appropriate forms.

• Provides support to the Government Relation Officer and gets familiar with all government mandatory processes such as visa, security check, RP renewal etc.

• Creates and conducts / facilitates trainings when needed.

• Posts on social media such as Yammer platform, MyCommunity, LinkedIn as requested and where needed.

• Routes applications to Talent & Culture Executive and assists in scheduling interview appointments when needed.

• Conducts reference checks and responds to requests for reference checks on previous associates when applicable.

• Prepare monthly associates birthday list and distribute.

• Prepare 90-Day probationary review notifications and distribute to department managers.

• Process paperwork for resignations/terminations.

• Complete all departmental forms/reports and distribute:

a. PAF

b. Change of Benefit

c. Clearance

d. Overtime

• Process requests for employee Associates Personal Usage Request.

• Review status of incomplete work and follow up actions with Talent & Culture Manager.

• All other duties as required.

QUALIFICATIONS:

• Experience: Minimum two year\'s experience in a human resources environment.

• Education: High school diploma.

• General Skills: Must be able to perform job functions with attention to detail, speed and accuracy

• Technical Skills: Proficiency with Microsoft Office products

• Language: Required to speak, read and write English, with fluency in other languages preferred.

About Us

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Located on Al Maryah Island at the core of Abu Dhabi\'s new Central Business District (CBD), Rosewood Abu Dhabi is a five-star luxury hotel inspired by the glistening Arabian Gulf, reflecting the history, architecture, and culture of Abu Dhabi. You will discover spacious guest rooms, fine dining, and world-class amenities married to stunning views.

Rosewood Hotels & Resorts