Job Description

Key Roles & Responsibilities . Represent Milaha agency for the various monthly meetings with Port Authorities . Liaise with Port, Customs authorities for obtaining vessel suitability approvals, Port clearances to call at the Port, and make sure that vessel carry necessary documents and follow operation requirements . Prepare Proforma Disbursement Account (PDA) details for all Agency vessels and forward to Shipping Accounts to provide PDA to the principals . Coordinate and liaise with Finance to ensure all port charges/funds received from principals and approve berthing schedule accordingly . Negotiate and communicate with charters & principals regarding the Port charges, Agency charges and confirm vessel agency appointment . Negotiate with Port operators on behalf of charters and principals for the clarification, fixation of various charges & other issues related to the cargo operations . Plan, notify and coordinate with Liners, Principals & Masters for vessel pre-calling arrangements and smooth vessel operations without delays . Attend RORO Lines safety awareness meeting & deliver Milaha presentation . Fully responsible for the implementation, conducting & feedback of safety regulations instructed by the Agency RORO Lines for their cargo operations . Coordinate with principals and arrange necessary requirements such as crew change, Medical assistance, shore leave, gate passes, etc. through coordinating with Crew Handling section . Coordinate with Terminal to arrange pilot for a smooth berthing and as well as sailing out the vessel on timely manner . Responsible for operation planning and monitoring to prevent cargo claims and vessel damage claims . Process all documentation with claims department as required . Review stowage (and securing and lashing plans if applicable) made vessel planner with assigned Port Captain and/or Master with harbour authorities & Sr. Cargo controller (Port) . Responsible for preparing Vessel forecast reports and Sailing schedules . Arrange after sail reports to Principals and follow up with them for the status of final disbursement payments . Maintain relationships with carrier vendors and consistently resolve customer issues . Provide recommendations on new subordinate hires and ensure the availability of all resources required to perform assigned tasks and activities . Supervise subordinate staff, assign work activities, monitor performance and review results . Act as a coach to subordinates, identify their training and career development, recommend training courses and follow-up on their personnel records such as timesheets, discipline, vacations, leaves and absenteeism . Perform job related duties as assigned Education & Professional Qualification: - Bachelor's Degree Professional Experience: - 4-6 years of experience in shipping agencies Geographic Experience: - Not required Computer Skills: - Good knowledge of MS Office and web applications Language Skills: - Business fluent English Market/Industry/Functional Knowledge: - Good knowledge of shipping agencies operations and general cargo berths (Loading / Discharging & Stowage) - Good knowledge of local and international shipping related laws and regulations - Good knowledge of Government organizations, procedures, policies and regulations