Job Description

Overview of the role:
The Store Operations assosiate/ Admin assistant provides support to the Operations Team in providing management reports, Sales figures, Managing information relating to the staff in the store.
What you will do: -
Description of Accountability:

• MIS (Store/RO) - Ensure that accurate information is provided to the Senior Admin Assistant to ensure they can meet reporting deadlines.
• Maintain data in the system to facilitate easy access to information when it is required.
• Maintain and update information relating to staff in the store.
• Liaise with the Regional Operations and HR Office.
• Stock Control and Operations
• Support the Admin Department Manager / Team in conducting routine stock accuracy checks.
• Verify all bills from suppliers/contractors and get it approved by Store Manager and processed with Regional Office Accounts Team.
• Follow-up with suppliers for outstanding invoices and settle any outstanding payments
• Cash Office responsibilities including the following:
• Daily reconciliation of store takings & reports
• Banking/Foreign Exchange
• Store Petty Cash
• Tallying of safe fund daily
• Credit Card Reconciliation
• Ensure accurate reports are provided to Admin Management to enable commercial decisions.
• Help liaise and arrange the induction training for new staff on procedures -to plan & schedule induction training for newly recruited staff on the Admin procedures in the store.
• Ensuring that the accuracy of stock received from the warehouse is accounted in the system
• Ensuring Periodic stock accuracy checks with commercial team's co coordination.
• Daily stock related adjustments and booking the new stock receipts, store to store transfers and RTW's (Return To Warehouse) in the system.
• Ordering of Stationary for the Store / Admin Team

Skills Required