Job Description

Job Category: Administration
:
Oversees the ordering, receiving, inspecting, storing, issuing and shipping equipment, materials and supplies for hospital departments. Manages and supervise the activities of the personnel assigned to the department
Responsibilities:

• Orders, receives or oversees the ordering and receipt of material, stock, and supplies for the hospital; department's computer system to maintain verification of all transactions.
• Assists hospital staff in evaluating new products in coordination with central procurement office and suggesting product substitutions when necessary.
• Inspect items received for accurate weight, count and condition; verifies that stock meets specifications and that the orders are complete; and resolves order problems with vendors and departments.
• Stores articles by style, size, material, etc. according to department procedures; rotates supplies to ensure that the items do not expire before use.
• Delivers goods to appropriate units on a routine or STAT basis; may oversee the delivery or distribution of goods by filling requisitions and comparing nomenclature, stock numbers, etc.; maintains a record of stock received and issued to departments.
• Maintains clean, sanitary and orderly storerooms; may make decisions regarding the physical layout of the storerooms.
• Performs inventory of stock room supplies on a weekly and semi-annual basis; supervise inventory maintenance and determine redistribution actions for stored goods when necessary.
• Compile orders for purchasing and verify the receipt of orders with Accounts Payable.
• Evaluate supply needs turnover rates, cost, perishability, hazardous nature of goods, and storage limitations; may consult with departments in planning the range and quality of materials to be stocked.
• Monitors the storeroom budget by maintaining records of expenditures and reconciling accounts; may document storeroom operations for billing and inventory control.
• Supervises the activities of other Storekeepers by training, directing or assigning work, providing goals and objectives, evaluating performance, and assisting in the interviewing process; may give work direction in the Manager/Supervisor's absence.
• Prepare Material Requisition Note (MRN) to central procurement office for medical and non-medical items.
• Physical verification of document/inventory control using Tally or any other inventory package.
• Follow-up daily consumption in all the sub-stores to maintain minimum stock level.
• Supervise half yearly stock taking in all Department and inform the Management for near expiry products.
• Reconciliation of stock transfer reports from the main store.
• Month end stock taking in main store to scrutinize discrepancy report.