Job Description

Job Purpose

To manage all activities related to

Temporary visa processing, Flights reservations, Accommodation arrangement and transportation

in full alignment with

Saudi regulations

.

Key Responsibilities

1. Visa Processing

Manage all temporary visas through official Saudi platforms:

Like

Ministry of Foreign Affairs (MOFA), Visit Saudi

Handle All Visa process with the Saudi embassies and the agencies

like VFS, Tasheer

Maintain strong relationships with visa agencies and embassies Monitor visa reports for the guests and consultants Prepare reports and maintain organized documentation for financial reporting

2. Accommodation Management

Arrange accommodation for staff, consultants, guests, and long-term project teams. Negotiate contracts with hotels, Compounds or serviced apartments across major cities. Oversee check-in/out processes, room allocations, utility payments, and maintenance follow-up. Track accommodation occupancy, budgets, and ensure timely renewals or terminations of contracts.

3. Transportation Management

Manage all flight bookings, ticketing, and travel arrangement for employees and guests, ensuring cost-effective options and timely travel arrangements. Coordinate daily transport schedules, airport pickups/drop-offs, staff bus routes, and event-related transportation. Supervise internal drivers, third-party transport companies, and vehicle rental providers. Handle urgent travel arrangements, last-minute changes, and emergency rebooking Maintain updated records of travel expenses and support finance with reconciliations and invoicing. Support visa and entry requirements by ensuring flights align with visa issuance and validity periods.

4. Budgeting & Reporting

Prepare daily budget report for visas, accommodations, and transportation. Monitor actual spending vs. budget and ensure cost control. Generate regular management reports for the projects and corporate.

Requirements

Qualifications & Requirements

Bachelor's degree in Business Administration, Logistics, or related field. Minimum

3-5 years experience

in visa processing and staff logistics within

Saudi Arabia

. Strong knowledge of Saudi Laws and visa regulations Experience in Staff logistics in event fields Excellent negotiation, and communication skills. Strong organizational and problem solving abilities. Expert in MS Office and MOFA platforms. English and Arabic language * Able to perform effectively under pressure and respond quickly to urgent or emergency situations.