Job Description

We are seeking a highly disciplined, mature, and detail-oriented

Senior Executive Administrator

to work closely with the principal across personal business matters, family office operations, legal documentation, and legacy-related affairs.

This role is ideal for persons with Ex-Army, Navy, or Air Force Officer experience from India, with strong administrative experience and exposure to legal, governance, and confidential matters. The position requires absolute discretion, structured thinking, and calm execution, operating in a low-visibility, high-responsibility environment.

KEY RESPONSIBILITIES

Director & Family Office Administration

Act as the central administrative anchor for the Director's personal, business, and family-office matters Manage complex calendars, correspondence, document flows, and follow-ups across multiple jurisdictions Ensure order, structure, and continuity across parallel initiatives and priorities Coordinate meetings, travel, and sensitive engagements on behalf of the Director

Legal & Documentation Coordination, and Compliance

Draft, review, and manage legal, corporate, and personal documentation Coordinate with external law firms, notaries, trustees, banks, auditors, and advisors Maintain structured repositories for: --- Corporate records and statutory filings --- Shareholder and SPV documentation --- Trusts, wills, and legacy planning files --- Powers of attorney and authorizations Ensure documentation accuracy, version control, and secure access Ensure all filings and documentation are accurate, timely, and audit-ready

Family Legacy & Sensitive Matters

Support legacy, succession, and family governance initiatives Handle sensitive personal and family matters with absolute confidentiality and emotional intelligence Track deadlines, obligations, and dependencies tied to long-term family interests

Strategic Support & Trusted Right Hand

Anticipate the Director's needs, identify gaps, and proactively resolve issues Prepare briefing notes, summaries, and decision packs for review Act as a trusted gatekeeper and operational extension of the Director Exercise sound judgment on information flow, escalation, and access

Company & Office Administration

Manage office systems, filing, correspondence, and confidential records Oversee office supplies, equipment, and vendor coordination Handle incoming and outgoing mail and sensitive documents Support facility management, maintenance, and workplace security

Human Resources & Financial Coordination

Assist with employee onboarding and documentation Maintain confidential employee records and HR files Coordinate training, compliance, and internal processes Support administrative finance tasks such as: --- Expense tracking and reimbursements Invoice preparation and payment coordination

QUALIFICATIONS

Education

Bachelor's degree in law. Legal Education, business administration, Management, or a related field (mandatory). Legal education (LLB or equivalent strongly preferred) Prior military / army / defense services background or comparable disciplined service is mandatory.

Experience

15+ years' experience in: --- Executive administration --- Legal administration --- Family office / HNW / UHNW environments Exceptional written and spoken English (drafting-level proficiency) Proven ability to manage multiple functions and maintain organizational discipline.

Technical Skills

Executive-level administrative management supporting senior Directors or promoters Strong exposure to legal documentation, including: --- Contracts and agreements --- Corporate records and filings --- Power of Attorney and authorizations --- Governance and compliance documentation Ability to coordinate with external stakeholders such as law firms, banks, trustees, auditors, and consultants Proficiency in document control, version management, and record structuring Strong written English drafting skills for formal correspondence, summaries, and briefing notes High proficiency in MS Office / Google Workspace (Word, Excel, PowerPoint, email management) Experience managing multiple entities, timelines, and confidential records simultaneously

Soft Skills and Professional Attributes

High integrity and discretion; trusted to handle sensitive personal, financial, and family matters Strong judgment and decision-awareness, especially in confidential or ambiguous situations Disciplined, structured, and detail-oriented, with strong follow-through Calm and composed under pressure; able to manage competing priorities Clear communicator with confidence interacting with senior stakeholders Proactive mindset with the ability to anticipate needs and risks Loyal, dependable, and comfortable working in a low-visibility, high-responsibility role Long-term orientation with respect for legacy, continuity, and governance

Core Competencies

Discipline & precision (military mindset) Legal structuring & documentation strength Absolute confidentiality and loyalty Independent judgment and calm under pressure Strong written communication and drafting ability Proactive, solution-oriented execution
Job Type: Full-time

Pay: From QAR8,000.00 per month

Ability to commute/relocate:

Doha: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):

Do you have a strong exposure to legal documentation, including:
o Contracts and agreements
o Corporate records and filings
o Power of Attorney and authorizations
o Governance and compliance documentation

Do you have experience in managing multiple entities, timelines, and confidential records simultaneously? Do you have proven ability to manage multiple functions and maintain organizational discipline? Are you proficient in in document control, version management, and record structuring and strong written English drafting skills for formal correspondence, summaries, and briefing notes? Are you academically supported by legal studies (LLB or equivalent), or deep practical experience in legal and governance documentation? Do you have prior military / army / defense services background or comparable disciplined service?
Education:

Bachelor's (Preferred)
Experience:

o Executive administration: 10 years (Preferred) o Legal administration: 10 years (Preferred) o Family office / HNW / UHNW environments: 10 years (Preferred)
Willingness to travel:

* 75% (Preferred)