Job Description

Description

Specialist- Logistics Management

First Abu Dhabi Bank (FAB) Al Qurm Business Park, Abu Dhabi, United Arab Emirates

Full-time

Division: GCOO

Sub Division: Group SVM and Corporate Services

Company Description

Now it's your time to join the #1 bank in the Middle East and one of the most prestigious financial companies in the region. Shaking up the world of banking requires a lot of smarts and skill. We're looking for the brightest and best to help us reach our goals and we'll also help you reach yours. Your success is our success as you grow stronger in your career. Join us and leave a legacy of your own, as a pioneer in both the company and the industry



JOB PURPOSE:

Manage Banks portfolio of Subscriptions and renewals in timely and cost effective manner

Manage the administration of Banks outsourced fleet for cars and drivers and related fuel/salik/parking spend reconciliations

Maintaining updated MIS on spends, master records for subscription and fleet and related payment logs

Staff cafeteria management

Manage weekly team meetings, arrange updated presentations and track actions

Cross functional support to Logistics team on Hospitality

Job Context

Subscriptions:

Manage the Banks subscription renewals in line with the SOP (print and electronic subsciptions - i.e newspapers, magazines, etc)

Ensure appropriate approvals obtained and timely renewal and payments made towards subsciptions

Manage any distribution or delivery issues with vendor

Ensure timely payments to vendor and track spend

Responsible for Vendor's inquiry about SOA (statement of account) and outstanding balances

Banks Car and driver services management

Manage the Banks cars and related spend on fuel, salik, parking, etc

Ensure timely renewal of vendor contracts for outsourced fleet and driver services

Ensure driver access and replacements are managed in line with SOP

Ensure appropriate approvals obtained and timely renewal and payments made towards outsourced services

Manage any issues with vendor on car or drivers (leaves, replacements, car services and related replacement vehicles, etc)

Ensure timely payments to vendor and track spend

Responsible for Vendor's inquiry about SOA (statement of account) and outstanding balance

Day to day administration of related services and taxi arrangements for business requirements

Ensure efficient administration of corporate cards for fuel, refill of salik/Mawaqif balances and monthly reconciliation of payments due on credit cards

Staff Cafeteria Management :

Management of staff cafe contracts and ensuring timely renewals or replacements as required

Quality checks ensuring compliance to contract terms, safety and hygiene standards

Cross Functional Support to Hospitality :

Request PR for hotel booking for Int'l., branches and follow up for PO

Request PR for taxi booking for int'l branches and follow up for PO

Allocate POS / Cost GL Account for branches , Business Unit and International Branches

Provide scanned copy of Hotel invoices together with approval for payment

Follow up with Procurement & Accounts Team for payment

Maintain a proper record for all payments

Update Chart of Accounts

Provide support for management reports and presentations as required

Ensure to update relevant policy & procedures as per review cycle

Updated MIS to be maintained for all activities managed

Provide cross functional support to function as required

Work towards consistent process improvements and efficiency enhancement

Contribute towards team consolidated growth and success

Qualifications

Graduate or post graduate

Administration function experience and basic experience in hospitality management or function (2 years or more)