Job Description

Dear Nazneen
Hope this finds you well!
We are seeking to find UAE national male candidates for the below roles:
All these below positions are direct hire positions and we are looking at around 5 - 6 resources.
Specialist, Communications and IT Contracts Management
1. Drafting and finalizing (based on the approvals, new contract/amendment/settlement);

• Legal Drafting;
• Approval from TAWAZUN Auditor;
• Negotiation with the COMPANY;
• Approval from END USER;

2. Responsibility (new contract/amendment/settlement);

• Signatures from all parties (Company, Auditor, Legal, End User)
• Finally proceed for the SG signature;

Specialist, Navy Contracts Management
Key Responsibilities
1. Implement better Control of Supply Chain process & Governance procedure
- Evaluate Purchase request if the work is beyond/ included in contract scope.
- Review History (previous Purchase order, last time buy, stock, warranty for services).
- Monitor Purchase Order Cycle Time (From purchase requisition, Quotation, Purchase Order).
- Utilize Automating Procurement process by Oracle ERP System and TMT Portal.
- Consumption Analysis to check the Stock availability
- Budget utilization Analysis to prioritise the End User requirements
- Identify the alternative item to find the cost-effective procurement.
- Support Contract Management team for ORACLE ERP related issues.
- Provide System/Project requirements to Implement/Upgrade ERP/TMT System
- SPOC for existing ERP/TMT system to gather any requirement/Issues
2. Supplier Research and Evaluation: Conducting market tenders and managing the evaluation across a cross-functional team to determine supplier selection. Identifying and evaluating potential suppliers based on criteria such as quality, price, and reliability.
3. Implementing Proper System to Reduce Costs
- Negotiate or Re-Negotiate for best Pricing
- Coordinate with END USER for future forecasting to avoid reordering of the same materials.
- Obtain Alternative to avoid monopoly.
4. Multiple vendor options for goods and services
- Find alternative solution for single source items (Multi Brands ).
- Contact the OEM direct to procure item and evaluate the authorised dealer quotation.
- Creating a competitive environment.
- Enhancing Risk Mitigations.
5. Negotiation of Contracts: Negotiating terms and conditions with suppliers to secure favourable agreements that align with the organization's goals. This includes discussing pricing, delivery schedules, and payment terms.
6. Purchasing Management: Oversee the purchasing process, ensuring that all goods and services meet the End Users specifications and quality standards. Creating purchase orders
7. Vendor Relationship Management: - Closely working with Vendors for Better pricing and quality Acting as the main point of contact for vendors, addressing any issues or concerns that arise in the requisition.
8.Cost and Quality Control Management: Strategize to find cost-effective deals and ensure that procurement activities stay within budget. This involves analyzing spending patterns and identifying opportunities for savings. Ensuring orders meet quality standards and delivery schedules.
9. Collaboration with Internal Departments: Work closely with Contract managers and finance department to ensure that procurement decisions align with the overall business strategy.
10. Adhere to procurement process to meet Tawazun audit team requirement
11. Data Analysis and Reporting:
- Updating Purchase Requisition and Contract Reports twice a month
- Track the contracts budgets.
- Update the End User with status of all requests by monthly
12. Compliance and Risk Management: Ensuring that the procurement processes comply with legal and regulatory requirements, and assess risks associated with supplier relationships and contracts.
Key Responsibilities
1. Implement better Control of Supply Chain process & Governance procedure
- Evaluate Purchase request if the work is beyond/ included in contract scope.
- Review History (previous Purchase order, last time buy, stock, warranty for services).
- Monitor Purchase Order Cycle Time (From purchase requisition, Quotation, Purchase Order).
- Utilize Automating Procurement process by Oracle ERP System and TMT Portal.
- Consumption Analysis to check the Stock availability
- Budget utilization Analysis to prioritise the End User requirements
- Identify the alternative item to find the cost-effective procurement.
- Support Contract Management team for ORACLE ERP related issues.
- Provide System/Project requirements to Implement/Upgrade ERP/TMT System
- SPOC for existing ERP/TMT system to gather any requirement/Issues
2. Supplier Research and Evaluation: Conducting market tenders and managing the evaluation across a cross-functional team to determine supplier selection. Identifying and evaluating potential suppliers based on criteria such as quality, price, and reliability.
3. Implementing Proper System to Reduce Costs
- Negotiate or Re-Negotiate for best Pricing
- Coordinate with END USER for future forecasting to avoid reordering of the same materials.
- Obtain Alternative to avoid monopoly.
4. Multiple vendor options for goods and services
- Find alternative solution for single source items (Multi Brands ).
- Contact the OEM direct to procure item and evaluate the authorised dealer quotation.
- Creating a competitive environment.
- Enhancing Risk Mitigations.
5. Negotiation of Contracts: Negotiating terms and conditions with suppliers to secure favourable agreements that align with the organization's goals. This includes discussing pricing, delivery schedules, and payment terms.
6. Purchasing Management: Oversee the purchasing process, ensuring that all goods and services meet the End Users specifications and quality standards. Creating purchase orders
7. Vendor Relationship Management: - Closely working with Vendors for Better pricing and quality Acting as the main point of contact for vendors, addressing any issues or concerns that arise in the requisition.
8.Cost and Quality Control Management: Strategize to find cost-effective deals and ensure that procurement activities stay within budget. This involves analyzing spending patterns and identifying opportunities for savings. Ensuring orders meet quality standards and delivery schedules.
9. Collaboration with Internal Departments: Work closely with Contract managers and finance department to ensure that procurement decisions align with the overall business strategy.
10. Adhere to procurement process to meet Tawazun audit team requirement
11. Data Analysis and Reporting:
- Updating Purchase Requisition and Contract Reports twice a month
- Track the contracts budgets.
- Update the End User with status of all requests by monthly
12. Compliance and Risk Management: Ensuring that the procurement processes comply with legal and regulatory requirements, and assess risks associated with supplier relationships and contracts.
13. ERP Responsibilities details
Sl#
Responsibilities
1
Create/Modify RFQ
2
Create/Modify Release Order
3
Create/Modify MileStone Contracts
4
Create/Modify FoS Contracts
5
Create/Modify Standard Purchase Orders

Skills Required