Job Description

Key Responsibilities1. Spare Parts Procurement

Identify parts requirements based on maintenance schedules, breakdown reports, and workshop needs. Source spare parts from approved suppliers while negotiating best prices and delivery timelines. Generate purchase orders and track order status until delivery.

2. Inventory Management

Maintain accurate stock levels of critical spare parts (filters, tyres, batteries, belts, brake components, lubricants, electrical parts, etc.). Perform regular stock audits and update inventory records in the system (ERP/Tally/Excel). Monitor slow-moving, fast-moving, and obsolete parts to optimize inventory costs.

3. Vendor Management

Build strong relationships with spare parts suppliers, dealerships, and local vendors. Evaluate vendor performance based on price, quality, and reliability. Ensure timely resolution of warranty claims and returns.

4. Workshop & Operations Coordination

Coordinate with mechanics, workshop supervisors, and fleet managers to understand part requirements. Ensure speedy availability of parts to minimize vehicle downtime. Support preventive maintenance and breakdown repair processes by ensuring correct parts are issued.

5. Documentation & Compliance

Maintain proper documentation of stock issuance, receipts, invoices, and GRNs (Goods Receipt Notes). Ensure all parts meet quality standards and comply with vehicle manufacturer guidelines. Track consumption patterns for cost analysis and planning.

6. Reporting

Prepare daily/weekly/monthly stock and consumption reports. Monitor spare parts expenses and submit cost-saving recommendations. Maintain accurate records of warranty and service histories.

Required Skills & Competencies

Strong knowledge of automobile spare parts (commercial vehicles, buses, trucks, etc.). Basic understanding of mechanical and electrical vehicle systems. Excellent negotiation and vendor management skills. Proficiency in MS Excel, inventory software, ERP, or Tally. Strong organizational and record-keeping skills. Ability to work under pressure and meet maintenance deadlines.

Qualifications

Diploma/ITI/Bachelor's in Automobile/Mechanical Engineering (preferred). 1-4 years of experience in spare parts management, transportation maintenance, or workshop operations. Experience in commercial vehicle parts (TATA, Ashok Leyland, Eicher, BharatBenz, etc.) is an advantage.
Job Type: Full-time