Al Futtaim Education Foundation (AFEF) owns and provides governance to Deira International School and Universal American school. AFEF aims to realise its vision of taking education in the UAE to the next level of future readiness and of preparing students for an increasingly globalised and technologically advanced world. Al Futtaim Education Foundation is an initiative of the Al Futtaim family to support the vision of the Government of Dubai and the Knowledge and Human Development Authority (KHDA) for the creation of a globally competitive economy while maximising its social contribution to the community through this not-for-profit endeavour.

Site Administrator | Deira International school | Dubai

Deira International school is looking to appoint an experienced and dedicated Site Administrator to join our school operations team, located in Dubai Festival City.

In this role, you will be responsible to the Operations Manager for the administrative leadership, and efficient and effective management of the non-instructional aspects of the school\'s operation during the absence of the Operations Manager.

We take pride in our core values and are deeply committed to achieving operational excellence and ensuring customer satisfaction in every facet of our work. As a valued member of our community, the successful candidate will embody these values. By doing so, they will not only play a pivotal role in the success of our schools but also have the opportunity to personally and professionally grow through our exceptional professional development programs.

In return we offer a competitive remuneration package including discounted tuition fee concession in our schools and access to the Al Futtaim Employee Discount Programme which offers significant savings across the Al Futtaim retail brands.

Responsibilities:

Procurement:

• Research, resource and evaluate suitable vendor/suppliers to use for school resources and equipment
• Analyse flight quotations for on-boarding and off-boarding staff and obtain Management\'s approval as per AF policy
• Liaise with accounts department to produce relevant LPO\'s and receive invoices and obtain approval from management for payment

CPD:

• Manage applications for CPD (continuing professional development) courses and forward them to the CPD coordinators for discussion and obtain school Management approval

• Once approved, notify relevant teacher via email along with applicable terms and conditions of the school
• Arrange travel using AF travel agent, for outside country CPD courses
• Process end of school year Audit on CPD courses and share with Accounts department
• Send out the feedback form to teachers for all completed CPD courses

Staff Accommodation:

• Work closely with the Manager of School Operations ensuring all leases are up to date
• Carry out property inspections to ensure the property is well maintained
• Deal with the property landlords to ensure building and facilities are maintained to an acceptable and desired standard
• Administer the Exit process of teachers leaving staff accommodation
• Assist new teachers with their accommodation, including resourcing a suitable property, liaising with Landlord on price and any maintenance that needs to be carried out
• Order home furnishings and accessories and ensure they are delivered on time, unpacked and installed
• Arrange deep cleaning of property ready for the arrival of new staff member

New staff Arrival

• Arrange for the welcome pack and deliver to the apartment

• Liaise with HR department to obtain relevant information and process flight details for new staff members and family
• Book Marhaba service and ensure \xe2\x80\x9cteacher buddy\xe2\x80\x9d is informed of time of arrival and arrival process is hassle free
• Process any other \xe2\x80\x9cADHOC\xe2\x80\x9d arrangements to ensure a smooth transition for new staff members

Events:

• Hold weekly \xe2\x80\x9cplanning ahead\xe2\x80\x9d meetings relating to school events
• Organize event \xe2\x80\x9cset up\xe2\x80\x9d, food and beverage when required
• Liaise with maintenance regarding Event \xe2\x80\x9cset up\xe2\x80\x9d and dealing with teacher\'s requests

Transport:

• Oversee the school transport contractor and liaise with the transport coordinator
• Manage the bus ladies and ensure they are carrying out their duties and being available for their queries as well as managing their leave requests

School Operations Manager

• Assist the School Operations Manager daily which includes dealing with various administration tasks, school site projects, health and safety, school contractors, and any other tasks as directed from the school Director
• Answer daily queries and and assist teacher / staff enquires and needs
• Assist the Director and Senior Management team as and when required

Requirements

• Bachelor\'s Degree (Administration / Finance)
• Minimum 3 years of experience in area of administration school environment

Safeguarding and child protection

Al Futtaim Education Foundation is committed to safeguarding and promoting the welfare of all its students. Relevant criminal record/police and reference checks are a pre-requisite for all appointments.

Diversity Equity & Inclusion

At Al Futtaim Education Foundation, we are committed to fostering a culture of diversity, equality, and inclusion. We believe that every individual has the right to be respected and valued for who they are, and we strive to create a work environment where all members of our community feel safe, supported, and empowered to reach their full potential. This includes recruiting and retaining a diverse workforce, creating inclusive learning and working environments, and promoting equity in all of our policies and practices. We are dedicated to building a foundation of respect and understanding, and we actively work to eliminate discrimination, bias, and prejudice in all forms.

Al-Futtaim