Job Description

Key Responsibilities:

Set up and maintain the site office, ensuring availability of all essential supplies, proper workspace arrangement, and basic utilities for staff and visitors.

Handle petty cash for site-related expenses, maintain accurate records of disbursements, and submit reports with proper documentation and receipts to the accounts team.

Maintain and update site records such as attendance registers, labor deployment sheets, gate passes, material delivery notes, equipment logs, subcontractor agreements, and inspection reports.

Monitor daily attendance of all site personnel and labor (including subcontractors), update attendance registers, and prepare monthly timesheets for payroll processing.

Prepare and submit daily manpower and progress reports, ensuring accuracy and timely communication with the project team and head office.

Act as the primary administrative liaison for the site, handling day-to-day queries from the site team and communicating with the HR and admin departments at head office.

Draft, format, and distribute official letters, memos, notices, and reports as instructed by the Project Manager.

Raise and follow up on material requests, gate passes, equipment movement, and vehicle arrangements required at site.

Support in obtaining permits, arranging municipality or consultant inspections, and following up on inspection schedules and documentation.

Coordinate logistics for site visits, including arranging transport, refreshments, visitor access, and ensuring proper site induction and safety gear for guests.

Track delivery and usage of construction materials and coordinate with the procurement or logistics teams in case of any shortages or delays.

Assist the HSE team in collecting and maintaining records related to inductions, medical checks, PPE issuance, and safety toolboxes.

Oversee site welfare facilities such as water supply, washrooms, rest areas, and first aid boxes, and ensure timely maintenance or replenishment as needed.

Provide any other administrative support required by the Project Manager or site engineers, especially during critical phases of the project.

Requirements:

Diploma in engineering or bachelor's degree in any discipline.

4 or more years of experience as a site admin with construction companies in UAE on building or villas projects.

Job Type: Full-time

Pay: AED2,500.00 - AED4,500.00 per month

Application Question(s):

What's your salary expectation ? How soon you can join if selected ?
Experience:

* Construction industry: 4 years (Required)